Welcome to Farmingdale State College’s Policy Library. This library is the official repository for all institutional policies and procedures and is intended to be a resource for faculty, staff and students seeking information related to the policies that govern the institution. This library does not contain department-specific policies and procedures. Please contact the department for specific departmental policies and procedures.
Please direct all questions regarding policy content to the Responsible Office listed on the respective policy.
Faculty, Staff, Students, Third-Parties
At Farmingdale State College, we are committed to protecting your privacy and making it easier and more efficient for individuals and businesses to interact with us. We recognize that it is critical for individuals and businesses to be confident that their privacy is protected when they visit farmingdale.edu. You can travel through most of farmingdale.edu without giving us any information about yourself. Sometimes we do need information to provide services that you request, and this commitment of privacy explains our online information practices.
Farmingdale State College does not collect any personal information about you unless you provide that information voluntarily by sending an e-mail, completing the SUNY Information Request Form, or completing the online application. This policy is consistent with the provisions of the Internet Security and Privacy Act External link, the Freedom of Information Law, and the Personal Privacy Protection Law.
Information Collected Automatically When You Visit farmingdale.edu
When visiting farmingdale.edu, Farmingdale State College automatically collects and stores the following information about your visit:
- The Internet Protocol address of the computer that accessed our Web site
- The type of browser, its version and the operating system on which that browser is running
- The Web page from which the user accessed the current Web page
- The date and time of the user's request
- The pages that were visited and the amount of time spent at each page
None of the above-mentioned information is deemed to constitute personal information by the Internet Privacy and Security Act External link. The information that is collected automatically is used to improve farmingdale.edu’s content and to help Farmingdale State College understand how users are interacting with its Web site. This information is collected for statistical analysis and to determine what information is of most and least interest to our users.
Disclosure of Information Collected Through This Web site
The collection of information through farmingdale.edu and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act External link. Farmingdale State College will only collect personal information through farmingdale.edu or disclose personal information collected through farmingdale.edu if the user has consented to the collection or disclosure of such personal information. The voluntary disclosure of personal information to Farmingdale State College by the user, constitutes consent to the collection and disclosure of the information by Farmingdale State College for the purposes for which the user disclosed the information to Farmingdale State College.
However, Farmingdale State College may collect or disclose personal information without consent if the collection or disclosure is: (1) necessary to perform the statutory duties of Farmingdale State College, or necessary for Farmingdale State College to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.
Further, the disclosure of information, including personal information, collected through farmingdale.edu is subject to the provisions of the Freedom of Information Law, Family Educational Rights & Privacy Act, USA Patriot Act and the Personal Privacy Protection Law.
Farmingdale State College may disclose personal information to federal or state law enforcement authorities to enforce its rights against unauthorized access or attempted unauthorized access to Farmingdale State College’s information technology assets.
Information Collected When You E-mail farmingdale.edu or Complete a Transaction
During your visit to farmingdale.edu you may send an e-mail to Farmingdale State College. Your e-mail address and the contents of your message will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats included in the message. Your e-mail address and the information included in your message will be used to:
- respond to you
- address issues you identify
- improve this Web site
If you choose not to receive e-mail or other means of communication from Farmingdale State College, and would prefer not to in the future, you may request that you not receive communications by contacting us at firstname.lastname@example.org. During your visit to farmingdale.edu you may complete a transaction such as an online survey, application or Information Request Form. The information collected by Farmingdale State College, including personal information volunteered by you in completing the transaction, is used by Farmingdale State College and may be disclosed by Farmingdale State College for those purposes that may be reasonably ascertained from the nature and terms of the transaction in which the information was submitted. Farmingdale State College does not knowingly collect personal information from children under the age of 13 or create profiles of children under the age of 13. Users are cautioned, however, that the collection of personal information submitted in an e-mail will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or State law, be subject to public access.
Retention of Information Collected Through This Web site
Access to and Correction of Personal Information Collected Through farmingdale.edu
Any user may submit a request to Farmingdale State College’s privacy officer to determine whether personal information pertaining to that user has been collected through farmingdale.edu. Any such request shall be made in writing and must be accompanied by reasonable proof of identity of the user. Reasonable proof of identity may include verification of a signature, inclusion of an identifier generally known only to the user, or similar appropriate identification. The address of the privacy officer is:
Farmingdale State College
2350 Broadhollow Road
Farmingdale, New York 11735
The privacy officer shall, within five (5) business days of the receipt of a proper request, provide access to the personal information; deny access in writing, explaining the reasons therefore; or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment.
In the event that Farmingdale State College has collected personal information pertaining to a user through farmingdale.edu and that information is to be provided to the user pursuant to the user's request, the privacy officer shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.
Confidentiality and Integrity of Personal Information Collected Through farmingdale.edu
Farmingdale State College is strongly committed to protecting personal information collected through farmingdale.edu against unauthorized access, use or disclosure. Consequently, Farmingdale State College limits employee access to personal information collected through farmingdale.edu to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information follow appropriate procedures in connection with any disclosures of personal information.
In addition, Farmingdale State College has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, authorization, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of farmingdale.edu as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.
For Web site security purposes and to maintain the availability of farmingdale.edu for all users, Farmingdale State College employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage farmingdale.edu.
The following definitions apply to, and appear in italics, in this policy:
Personal information: For purposes of this policy, "personal information" means any information concerning a natural person which, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person.
User: shall have the meaning set forth in subdivision 8 of section 202 of the State Technology Law External link.
- Academic Integrity Policy
- Amnesty Policy
- Aviation Flight Center Safety Policy
- Campus Policy For Preferred First Name
- Campus Policy for Animals Care and Use for Research
- Campus Policy for Assignment of Credit Hours
- Campus Policy for Credit‐By‐Evaluation
- Campus Policy for Transfer Credit
- Captioned Media Policy
- Faculty Compensation and Load Credit for Credit‐Bearing Internships
- General Education Requirements
- Grade Grievance Procedure
- Guidelines for Academic Standing for Matriculated Undergraduate Students
- Plagiarism Detection and the Family Education Rights and Privacy Act (FERPA)
- Planning & Conducting Distance Learning
- Policies for Academic Standing for Non-Matriculated Students
- Policy and Procedure Guide For Faculty Led Study Abroad Programs
- Policy for Recording Classroom Instruction
- Specially Designated Course Policy
- Student Attendance Policy
- Use of Solar Carport
- Writing-Intensive Requirement
- Acceptable Use Policy for Computer Facilities
- Additional Sick Leave Request Guidelines(a.k.a. Presidential Sick Leave)
- Also Receives Policy
- Alternate Work Location Policy
- Background Investigation Policy
- Civility and Bullying Policy
- Discrimination and Sexual Harassment Complaint Procedure
- Domestic Violence and the Workplace Policy
- Drug and Alcohol Free Workplace Policy
- Extra Service Processing Procedure
- Farmingdale State College Consensual Relationship Policy
- Internal Promotion Policy
- Mandatory Reporting and Prevention of Child Sexual Abuse
- Nepotism Policy
- New Position Justification
- Part Time Recruiting and Hiring
- Policy on Affirmative Action Search Waivers
- Reimbursement of Moving Expenses Policy
- Telecommuting Policy
- Tobacco Use Policy
- Volunteer Policy
- Workplace Violence Prevention Policy
- Acceptable Use Policy for Computer Facilities
- Banner Security Policy
- Copyright Guidelines
- Data Communication Network Security Policy
- Farmingdale Information Security Policy
- GDPR Privacy Notice
- Guidelines for the use of Digital Material
- Retiree Email Policy
- Wired or Wireless Network Policy