Policies
Welcome to Farmingdale State College’s Policy Library. This library is the official repository for all institutional policies and procedures and is intended to be a resource for faculty, staff and students seeking information related to the policies that govern the institution. This library does not contain department-specific policies and procedures. Please contact the department for specific departmental policies and procedures.
Please direct all questions regarding policy content to the Responsible Office listed on the respective policy.
If you wish to propose or amend an institutional policy, please review the Policy for Developing Institutional Policies and complete the Policy Proposal Form.
For assistance with drafting and amending policies, please refer to the Policy Writing Guidance and/or contact the Risk and Compliance Office at 934-420-5365.
Fraud and Irregularities Policy
Policy Purpose
This policy serves to formally adopt State University of New York policies 9001 “Procedure on Reporting and Reviewing Fraud and Irregularities” and 9002, "Policy on Fraud and Irregularities.”
This policy also outlines campus procedures for reporting suspected or detected fraud or irregularities.
Persons Affected
Faculty, Staff, Students, Third-Parties
Policy Statement
Farmingdale State College (FSC) is committed to upholding the highest standard of honest behavior, ethical conduct, and fiduciary responsibility. As such, FSC works to prevent and detect any fraud or irregularities and will diligently pursue any instance that involves FSC-related activities or business.
All members of the FSC community must:
- Comply with all SUNY policies and procedures, New York State and federal laws, and any applicable regulations pertaining to their job function;
- Practice honesty and integrity in fulfilling their responsibilities;
- Observe high standards of business and personal ethics in the conduct of their duties and responsibilities;
- Help ensure the prevention and detection of fraud and irregularities;
- Be familiar with the types of fraud and irregularities that might occur in their area;
- Be alert for any indication that fraud or irregularities might exist in their area; and
- Promptly report any known or suspected fraud or irregularities involving SUNY or affiliated entity funds, resources, property, or employees.
All members of the FSC community are expected to promptly report any known or suspected fraud and irregularities. Fraud and irregularities may include activities that are (1) a misappropriation of assets; (2) in violation of or non-compliant with any SUNY, New York State, or federal law, regulation, policy or procedure; (3) economically wasteful; (4) an indication of gross misconduct or incompetency; or (5) an unethical, improper, or dishonest act.
Examples of improper acts include, but are not limited to, the following:
- Theft of any State or SUNY asset including, but not limited to, money, tangible property, trade secrets, or intellectual property;
- Misappropriation, misapplication, destruction, removal, or concealment of State or SUNY property;
- Unauthorized use of College systems and technology in violation of Information Technology policies, found on the College’s policy web site;
- Unauthorized disclosure of confidential or proprietary information;
- Unauthorized disclosure of student educational records, personal information, or medical information;
- Authorizing or receiving compensation for hours not worked or covered by appropriate and available leave;
- Fraudulent or otherwise deceptive financial reporting;
- Credit card and travel expense fraud;
- Use of staff to perform personal errands, services or tasks;
- Alteration or falsification of documents;
- False claims by students, employees, vendors, or others associated with SUNY; and
- Bribery, kickbacks, bid rigging, and failure to disclose conflicts of interest.
Employees and individuals who lawfully report suspected fraud, waste, or abuse shall not suffer discharge, demotion, suspension, threats, harassment, discrimination, or other forms of retaliation for making such reports in good faith. Intentional use of this policy or associated procedures to make false allegations may result in disciplinary action.
Procedures
- Any suspected or detected fraud and/or irregularities should be discussed directly with a supervisor, who should report it to the Risk and Compliance Office.
- The employee should report the activity directly to the Risk and Compliance Office if they suspect the supervisor may be involved in the fraud or irregularity, do not feel comfortable going to the supervisor, or are not satisfied with the supervisor’s response:
- The concern can also be reported to the Risk and Compliance Office anonymously through the Fraud Hotline (934-420-2083), a Fraud Online Reporting Form, or by writing to:
Farmingdale State College
Risk and Compliance Manager
Horton Hall 168
2350 Broadhollow Rd
Farmingdale, NY 11735 - The report should contain as much information as possible to support the allegation and facilitate the investigation;
- The report through the Fraud Hotline can be done anonymously, however, you may want to include your name and contact information in the event questions arise;
- Due to confidentiality concerns, it may not be possible to inform users of the process or outcome of any investigation or action taken;
- When requested, all information will be considered confidential to the extent permitted by law;
- Below is a list of circumstances that fall outside of the scope of this policy. The issues below should be brought to the attention of the appropriate department on campus.
- academic dishonesty
- research compliance issues
- privacy concerns
- discrimination
- sexual harassment
- conduct resulting in safety or environmental hazards
- individual employee grievances and complaints concerning terms and conditions of employment
- academic grievances
- complaints related to construction projects administered by the State University Construction Fund (SUCF) or the Dormitory Authority of the State of New York (DASNY)
Related Documents
SUNY Policy on Fraud and Irregularities
Procedure on Reporting and Reviewing Fraud and Irregularities
Responsible Office
Risk and Compliance Office
Policy History
Effective Date: 3/23/2022
Policies
Categories
- Academic Integrity Policy
- Amnesty Policy
- Aviation Flight Center Safety Policy
- Campus Policy For Preferred First Name
- Campus Policy for Animals Care and Use for Research
- Campus Policy for Assignment of Credit Hours
- Campus Policy for Credit‐By‐Evaluation
- Campus Policy for Transfer Credit
- Captioned Media Policy
- Faculty Compensation and Load Credit for Credit‐Bearing Internships
- General Education Requirements
- Grade Grievance Procedure
- Guidelines for Academic Standing for Matriculated Undergraduate Students
- Plagiarism Detection and the Family Education Rights and Privacy Act (FERPA)
- Planning & Conducting Distance Learning
- Policies for Academic Standing for Non-Matriculated Students
- Policy and Procedure Guide For Faculty Led Study Abroad Programs
- Policy for Recording Classroom Instruction
- Research Integrity Policy
- Specially Designated Course Policy
- Student Attendance Policy
- Syllabus-Guide
- Writing-Intensive Requirement
- Bottled Water Policy
- Child Protection Policy
- Farmingdale State College's Payment Card Policy
- Food and Beverage Policy
- Fraud and Irregularities Policy
- Mandatory Reporting and Prevention of Child Sexual Abuse
- Payment Collection and Cash Handling Policy
- Policy for Developing Institutional Policies
- Records Retention and Management Policy
- Use of Facilities by Third Parties for Free Speech
- Acceptable Use Policy for Computer Facilities
- Additional Sick Leave Request Guidelines(a.k.a. Presidential Sick Leave)
- Affirmative Action Search Waivers Policy
- Also Receives Policy
- Alternate Work Arrangements Policy
- Alternate Work Location Policy
- Background Investigation Policy
- Chosen Identity Policy
- Civility and Bullying Policy
- Discrimination and Sexual Harassment Complaint Policy & Procedure
- Discrimination and Sexual Harassment Complaint Procedure for Title IX Sex Discrimnation and Sex-Based Harassment
- Domestic Violence and the Workplace Policy
- Drug and Alcohol Free Workplace Policy
- Extra Service Processing Procedure
- Farmingdale State College Consensual Relationship Policy
- Gender-Based Violence and the Workplace Policy
- Informal Resolution Policy
- Internal Promotion Policy
- Mandatory Reporting and Prevention of Child Sexual Abuse
- Nepotism Policy
- New Position Justification
- Part Time Recruiting and Hiring Policy
- Reasonable Accomodations for State Employees
- Reimbursement of Moving Expenses Policy
- Religious Accomodations Policy
- Sexual Harassment Response and Prevention Policy Statement
- Telecommuting Policy
- Tobacco Use Policy
- Volunteer Policy
- Workplace Violence Prevention Policy
- Acceptable Use Policy for Computer Facilities
- Banner Security Policy
- College Email Policy
- Copyright Guidelines
- Cyber Security Awareness and Education Policy
- Data Communication Network Security Policy
- Farmingdale Information Security Policy
- Farmingdale State College Privacy Policy
- GDPR Privacy Notice
- Guidelines for the use of Digital Material
- Retiree Email Policy
- Wired or Wireless Network Policy
- Chosen Identity Policy
- Discrimination and Sexual Harassment Complaint Procedure for Title IX Sex Discrimnation and Sex-Based Harassment
- Farmingdale State College Consensual Relationship Policy
- Farmingdale State College Student Alcohol Policy
- Grievance Procedure for Sex-Based Harassment Complaints for Students (including NYS 129B requirements)
- Informal Resolution Policy
- Involuntary Leave of Absence Policy
- Personal Transportation Device Policy
- Policy and Procedures on Students Rights and Assembly
- Refund Policy
- Request and Grievance Policy for Student Disability Related Accommodations
- Sexual Harassment Response and Prevention Policy Statement
- Student Immunization Policy