Welcome to Farmingdale State College’s Policy Library. This library is the official repository for all institutional policies and procedures and is intended to be a resource for faculty, staff and students seeking information related to the policies that govern the institution. This library does not contain department-specific policies and procedures. Please contact the department for specific departmental policies and procedures.

Please direct all questions regarding policy content to the Responsible Office listed on the respective policy.

If you wish to propose or amend an institutional policy, please review the Policy for Developing Institutional Policies and complete the Policy Proposal Form.

For assistance with drafting and amending policies, please refer to the Policy Writing Guidance and/or contact the Risk and Compliance Office at 934-420-5365.

Key and Lock Control Policy

Policy Purpose

The purpose of this policy is to set forth key and lock control procedures that enhance the safety and security measures on campus.

Persons Affected

Faculty, Staff, Students, Third-Parties

Policy Statement

Facilities Operations, through the Lock Shop, is responsible for managing lock and key control for the Campus. Facilities Operations is the only department authorized to issue, install, maintain, repair and replace locks, lock cores and keys throughout campus. Keys are the responsibility of the department head and employees. Employees are required to follow the procedures below and return all assigned keys upon separation from the College.

High risk departments may be granted specific authorization by University Police and Facilities Operations to install security systems. To insure prompt and appropriate campus response to intrusion alarms, all remote alarm systems must be connected directly to the on-campus central alarm station located at University Police. The system may be connected to off campus locations in addition to the campus alarm.

When assigned keys are lost or stolen, the employee must immediately notify the supervisor, who shall report the loss to University Police and Facilities Operations. Locks and cores will be changed upon department's request or at the recommendation of the Director of Facilities Operations. In the event that a key is lost due to staff negligence, the individual will be responsible for the replacement cost.


A. Lock and Key Requests

1. Departments requiring keys must submit a Key Request Form to facilities@farmingdale.edu.

2. Facilities Operations is required to obtain employee signatures when keys are issued or returned; reviews of departmental records are conducted by the Lock Shop.

3. Upon separation from the College, the employee is required to return all assigned keys to the department; issuance of the final paycheck will be delayed until the keys are returned.

B. Installation of Security Devices

Departmental requests for installation of security devices must be approved by University Police and Facilities Operations prior to purchase. Contracts for security systems such as intrusion alarms, computer and CCTV systems that require installation independent of the Lock Shop must be obtain prior approval. University Police and Facilities Operations will survey the locations to be secured and provide any other related information. All systems that generate alarm signals must be connected to the Campus Central Station and monitored by University Police.

For more information visit the Facilities Operations web page.

Related Documents

Key Request Form

Responsible Office

Facilities Operations