Policies

Principal Investigator Eligibility Policy

Policy Purpose

This policy is intended to set forth requirements for Principal Investigator (PI) eligibility at Farmingdale State College.

Persons Affected

Faculty, Staff

Policy Statement

Only eligible Farmingdale State College faculty and staff may serve as a PI on externally funded research, training, or other sponsored projects administered through the Research Foundation for the State University of New York. The PI must be a State University of New York Farmingdale State College employee.

Farmingdale State College faculty eligible to serve as a PI on externally sponsored projects include academic appointees who hold the titles of Professor, Associate Professor, Assistant Professor, Instructor, Lecturer, Librarian, Associate Librarian or Assistant Librarian.

Non-academic staff appointees at Farmingdale State College, must hold the title of Director or above and submit prior written approval from the cognizant Vice President or Provost when the application is submitted through the Farmingdale State College electronic approval form in Etrieve.

Individuals who are not currently, but will be academic appointees at the time of the proposed award date may serve as a PI on externally sponsored projects with prior written approval by the Chair or Dean confirming the appointment date of the proposed PI at the beginning of the grant application process.

Multiple PIs are permitted and are jointly accountable for the submission of requisite reports of sponsored programs to funding agencies. The first PI listed on the grant application or award is the liaison for internal communications within Farmingdale State College and external outreach with program officials. Co-principal Investigators (Co-PI) must meet the same criteria for eligibility as a PI.

Definitions

Principal Investigator (PI) - The individual, designated by Farmingdale State College, who has the authority for the direction of a sponsored program. The PI is expected to have substantial input into programmatic activities as described in the project narrative.

Academic Appointees - Individuals who hold the titles of Professor, Associate Professor, Assistant Professor, Instructor, Lecturer, Librarian, Associate Librarian or Assistant Librarian.

Co-principal Investigator (Co-PI) - Individuals who are recognized by the Institution and the PI as having a significant contribution to the sponsored project. A Co-PI must meet the same eligibility criteria asa PI.

Individuals who will be academic appointees – Individuals who have received a signed appointment letter from Farmingdale State College and will begin their academic appointment after the grant application is submitted but before the proposed award date.

Prior Written Approval –A document written by the cognizant Vice President, Provost, Dean or Chair that indicates the individual applying for the grant is authorized to represent Farmingdale State College as a PI and is expected to fulfill all institutional, government and agency obligations. The document must be uploaded to the Farmingdale State College electronic approval form in Etrieve.

Responsible Office

Office of Sponsored Program Administration

Policy History

Date of Approval: August 18, 2020