Policies
Welcome to Farmingdale State College’s Policy Library. This library is the official repository for all institutional policies and procedures and is intended to be a resource for faculty, staff and students seeking information related to the policies that govern the institution. This library does not contain department-specific policies and procedures. Please contact the department for specific departmental policies and procedures.
Please direct all questions regarding policy content to the Responsible Office listed on the respective policy.
If you wish to propose or amend an institutional policy, please review the Policy for Developing Institutional Policies and complete the Policy Proposal Form.
For assistance with drafting and amending policies, please refer to the Policy Writing Guidance and/or contact the Risk and Compliance Office at 934-420-5365.
Key and Lock Control Policy
Policy Purpose
The purpose of this policy is to set forth key and lock control procedures that enhance the safety and security measures on campus.
Persons Affected
Faculty, Staff, Students, Third-Parties
Policy Statement
Facilities Operations, through the Lock Shop, is responsible for managing lock and key control for the Campus. Facilities Operations is the only department authorized to issue, install, maintain, repair and replace locks, lock cores and keys throughout campus. Keys are the responsibility of the department head and employees. Employees are required to follow the procedures below and return all assigned keys upon separation from the College.
High risk departments may be granted specific authorization by University Police and Facilities Operations to install security systems. To insure prompt and appropriate campus response to intrusion alarms, all remote alarm systems must be connected directly to the on-campus central alarm station located at University Police. The system may be connected to off campus locations in addition to the campus alarm.
When assigned keys are lost or stolen, the employee must immediately notify the supervisor, who shall report the loss to University Police and Facilities Operations. Locks and cores will be changed upon department's request or at the recommendation of the Director of Facilities Operations. In the event that a key is lost due to staff negligence, the individual will be responsible for the replacement cost.
Procedures
A. Lock and Key Requests
1. Departments requiring keys must submit a Key Request Form to facilities@farmingdale.edu.
2. Facilities Operations is required to obtain employee signatures when keys are issued or returned; reviews of departmental records are conducted by the Lock Shop.
3. Upon separation from the College, the employee is required to return all assigned keys to the department; issuance of the final paycheck will be delayed until the keys are returned.
B. Installation of Security Devices
Departmental requests for installation of security devices must be approved by University Police and Facilities Operations prior to purchase. Contracts for security systems such as intrusion alarms, computer and CCTV systems that require installation independent of the Lock Shop must be obtain prior approval. University Police and Facilities Operations will survey the locations to be secured and provide any other related information. All systems that generate alarm signals must be connected to the Campus Central Station and monitored by University Police.
For more information visit the Facilities Operations web page.
Related Documents
Responsible Office
Facilities Operations
Policies
Categories
- Academic Integrity Policy
- Amnesty Policy
- Aviation Flight Center Safety Policy
- Campus Policy For Preferred First Name
- Campus Policy for Animals Care and Use for Research
- Campus Policy for Assignment of Credit Hours
- Campus Policy for Credit‐By‐Evaluation
- Campus Policy for Transfer Credit
- Captioned Media Policy
- Faculty Compensation and Load Credit for Credit‐Bearing Internships
- General Education Requirements
- Grade Grievance Procedure
- Guidelines for Academic Standing for Matriculated Undergraduate Students
- Plagiarism Detection and the Family Education Rights and Privacy Act (FERPA)
- Planning & Conducting Distance Learning
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- Policy and Procedure Guide For Faculty Led Study Abroad Programs
- Policy for Recording Classroom Instruction
- Prior Learning Assessment Policy
- Professional Licensure Student Location Policy
- Research Integrity Policy
- Specially Designated Course Policy
- Student Attendance Policy
- Syllabus-Guide
- Writing-Intensive Requirement
- Acceptable Use Policy for Computer Facilities
- Additional Sick Leave Request Guidelines(a.k.a. Presidential Sick Leave)
- Affirmative Action Search Waivers Policy
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- Background Investigation Policy
- Chosen Identity Policy
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- Discrimination and Sexual Harassment Complaint Policy & Procedure
- Discrimination and Sexual Harassment Complaint Procedure for Title IX Sex Discrimnation and Sex-Based Harassment
- Domestic Violence and the Workplace Policy
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- Farmingdale State College Consensual Relationship Policy
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- Informal Resolution Policy
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- Fraud and Irregularities Policy
- Mandatory Reporting and Prevention of Child Sexual Abuse
- Records Retention and Management Policy
- Chosen Identity Policy
- Discrimination and Sexual Harassment Complaint Procedure for Title IX Sex Discrimnation and Sex-Based Harassment
- Farmingdale State College Consensual Relationship Policy
- Farmingdale State College Student Alcohol Policy
- Grievance Procedure for Sex-Based Harassment Complaints for Students (including NYS 129B requirements)
- Informal Resolution Policy
- Involuntary Leave of Absence Policy
- Personal Transportation Device Policy
- Policy and Procedures on Students Rights and Assembly
- Refund Policy
- Request and Grievance Policy for Student Disability Related Accommodations
- Sexual Harassment Response and Prevention Policy Statement
- Student Immunization Policy