Policies
Welcome to Farmingdale State College’s Policy Library. This library is the official repository for all institutional policies and procedures and is intended to be a resource for faculty, staff and students seeking information related to the policies that govern the institution. This library does not contain department-specific policies and procedures. Please contact the department for specific departmental policies and procedures.
Please direct all questions regarding policy content to the Responsible Office listed on the respective policy.
If you wish to propose or amend an institutional policy, please review the Policy for Developing Institutional Policies and complete the Policy Proposal Form.
For assistance with drafting and amending policies, please refer to the Policy Writing Guidance and/or contact the Risk and Compliance Office at 934-420-5365.
Part Time Recruiting and Hiring Policy
Policy Purpose
The purpose of this policy is to set establish guidelines in the recruitment and hiring of part time employees.
Persons Affected
Faculty, Professional Staff
Policy Statement
It is the policy of Farmingdale State College that all part time professional vacancies, aside from adjunct faculty, be approved through a formal requisition process. While searches are not required, it is considered a best practice and encouraged when possible.
Procedures
1. For all new part time professional vacancies (excluding adjunct faculty), a Part Time Appointment Authorization Form must be initiated through Interview Exchange before anyone is hired or rehired to a position.
2. Interview Exchange can be accessed through the following link: http://www.interviewexchange.com/login.jsp.
3. New users of Interview Exchange (Forms Module), must email hr@farmingdale.edu for access to the system.
4. Hiring departments should follow the IE – Part Time Appointment Authorization Guide.pdf to initiate the Part Time Appointment Authorization Form for each part time professional vacancy. Task 1 of the authorization form is the Part Time Request to Fill and will be routed for approvals. Once Task 1 is approved, the originator of the form will receive an e-mail directing them to complete Task 2 of the authorization form which is the Part Time Appointment Notice.
5. All part time professional vacancies must be posted online where the candidate can apply. Hiring departments must email the Recruitment Manager at hr@farmingdale.edu for assistance with this process.
6. Once a candidate is selected, the hiring manager must contact the Recruitment Manager at HR@farmingdale.edu to initiate the onboarding process.
7. All new hire employees must complete all required onboarding, which includes a background check and new hire paperwork before starting. Hiring managers will receive an e-mail from the Recruitment Manager confirming the completion of the background check and the completion of onboarding once the new hire completes their I-9 with Human Resources.
Under no circumstances should any employee be working on the campus without background clearance and onboarding clearance from Human Resources.
Responsible Office
Human Resources
Policy History
Revised Date: 4/29/24
Effective Date: 12/1/17
Supersedes issue of: 9/9/1
Policies
Categories
- Academic Integrity Policy
- Amnesty Policy
- Aviation Flight Center Safety Policy
- Campus Policy For Preferred First Name
- Campus Policy for Animals Care and Use for Research
- Campus Policy for Assignment of Credit Hours
- Campus Policy for Credit‐By‐Evaluation
- Campus Policy for Transfer Credit
- Captioned Media Policy
- Faculty Compensation and Load Credit for Credit‐Bearing Internships
- General Education Requirements
- Grade Grievance Procedure
- Guidelines for Academic Standing for Matriculated Undergraduate Students
- Plagiarism Detection and the Family Education Rights and Privacy Act (FERPA)
- Planning & Conducting Distance Learning
- Policies for Academic Standing for Non-Matriculated Students
- Policy and Procedure Guide For Faculty Led Study Abroad Programs
- Policy for Recording Classroom Instruction
- Prior Learning Assessment Policy
- Professional Licensure Student Location Policy
- Research Integrity Policy
- Specially Designated Course Policy
- Student Attendance Policy
- Syllabus-Guide
- Writing-Intensive Requirement
- Acceptable Use Policy for Computer Facilities
- Additional Sick Leave Request Guidelines(a.k.a. Presidential Sick Leave)
- Affirmative Action Search Waivers Policy
- Also Receives Policy
- Alternate Work Arrangements Policy
- Alternate Work Location Policy
- Background Investigation Policy
- Chosen Identity Policy
- Civility and Bullying Policy
- Discrimination and Sexual Harassment Complaint Policy & Procedure
- Discrimination and Sexual Harassment Complaint Procedure for Title IX Sex Discrimnation and Sex-Based Harassment
- Domestic Violence and the Workplace Policy
- Drug and Alcohol Free Workplace Policy
- Extra Service Processing Procedure
- Farmingdale State College Consensual Relationship Policy
- Gender-Based Violence and the Workplace Policy
- Informal Resolution Policy
- Internal Promotion Policy
- Nepotism Policy
- New Position Justification
- Part Time Recruiting and Hiring Policy
- Reasonable Accomodations for State Employees
- Reimbursement of Moving Expenses Policy
- Religious Accomodations Policy
- Sexual Harassment Response and Prevention Policy Statement
- Telecommuting Policy
- Tobacco Use Policy
- Volunteer Policy
- Workplace Violence Prevention Policy
- Acceptable Use Policy for Computer Facilities
- Banner Security Policy
- College Email Policy
- Copyright Guidelines
- Cyber Security Awareness and Education Policy
- Data Communication Network Security Policy
- Farmingdale Information Security Policy
- Farmingdale State College Privacy Policy
- GDPR Privacy Notice
- Guidelines for the use of Digital Material
- Retiree Email Policy
- Wired or Wireless Network Policy
- Child Protection Policy
- Discrimination and Sexual Harassment Complaint Policy & Procedure
- Discrimination and Sexual Harassment Complaint Procedure for Title IX Sex Discrimnation and Sex-Based Harassment
- Fraud and Irregularities Policy
- Mandatory Reporting and Prevention of Child Sexual Abuse
- Records Retention and Management Policy
- Chosen Identity Policy
- Discrimination and Sexual Harassment Complaint Procedure for Title IX Sex Discrimnation and Sex-Based Harassment
- Farmingdale State College Consensual Relationship Policy
- Farmingdale State College Student Alcohol Policy
- Grievance Procedure for Sex-Based Harassment Complaints for Students (including NYS 129B requirements)
- Informal Resolution Policy
- Involuntary Leave of Absence Policy
- Personal Transportation Device Policy
- Policy and Procedures on Students Rights and Assembly
- Refund Policy
- Request and Grievance Policy for Student Disability Related Accommodations
- Sexual Harassment Response and Prevention Policy Statement
- Student Immunization Policy