Time and Attendance

Accurate time reporting is an important responsibility for all employees. This page provides access to timesheets, the SUNY Electronic Time & Attendance System, instructions by employee group, and additional resources related to attendance and leaves.

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SUNY TAS Guides by Employee Group

Select the guide that applies to your position:

Classified Staff

• Time & Attendance Guidelines
• Compensatory Time Information
• Overtime Guidelines

Faculty & Professional Staff

• Time & Attendance Guidelines
• Vacation & Compensatory Time Information
• Dr. Nuala McGann Drescher Leave Program

Supervisors

• Professional Staff Supervisor Guide
• Classified Staff Supervisor Guide

Management / Confidential Employees

• User Instructions for Management & Confidential Staff

Faculty

• Professional & 12-Month Faculty Instructions
• 10-Month Faculty & Adjunct Faculty Instructions

University Police

• Overtime Procedures and Guidelines

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Time Reporting Responsibilities

Employees are responsible for accurately reporting all hours worked and leave taken. Supervisors are responsible for reviewing and approving reported time to ensure accuracy and compliance with State and SUNY requirements.

Our policy is to immediately and permanently terminate employees who falsify time records as this is a violation of State and federal law. The employee may be charged with forgery and petit larceny, one count for each timesheet. These are misdemeanor charges. Depending on the dollar figure attached to the misrepresentation. If the pay illegally obtained is large enough, a felony charge of grand larceny may also be made. Supervisors should keep in mind that their signature on the time record attests to their knowledge of and confirmation of hours worked.

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Jury Duty

To allow employees to perform their civic duty without penalty, an employee may report for jury duty or as a witness in a court or quasi-judicial matter without charge to leave credits, provided the employee is not a party to the action.

A supervisor may request satisfactory proof that the employee's presence is required for such purposes. In addition, the employee must provide a record of jury duty attendance from the court for each individual day of attendance and attach this documentation to their time sheet.

Employees should generally be required to report for duty in their agencies at all times when their attendance for court or jury purposes is not required. However, employees who have devoted a full day to jury duty or a court appearance, and who are scheduled to work a full shift other than the regular day shift will be granted leave with pay for the scheduled shift. The supervisor may opt to reschedule the employee to the day shift for the duration of the jury duty or court assignment. The supervisor is required to reschedule shifts, wherever practicable, for employees in the Operational, Institutional, and Administrative Services Units. Under no circumstances may an employee be granted compensatory time off in lieu of ordered appearance and jury duty attendance on a pass day, a Saturday, Sunday or holiday.

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Need Assistance?
For questions regarding timesheets, attendance reporting, leave accruals, overtime, or the SUNY Time & Attendance System, contact Human Resources.