Payroll Information

Fraudulent Unemployment Claims

The Office of Attorney General Letitia James has released a statement regarding fraudulent unemployment claims in the wake of the Coronavirus pandemic. This statement can be found here.

You must remain vigilant to help prevent fraudulent unemployment claims in your name. If you feel you may have been the victim of such a claim or have any questions, please email

Coronavirus Update: Payroll Information

Hourly Employees

The Governor's office has provided us guidance regarding non-essential employees. This includes non-essential hourly paid employees. This guidance states:

• Non-essential employees will not be charged accruals during the time period through March 31.
• Non-essential state employees should be directed to work from home, to the extent practicable.
• While they are home, non-essential employees may be assigned work outside of their normal duties.

The College is currently operating using the contingency plans developed by your Area Vice President. As such, employees should maintain contact with their area supervisors for direction and work assignments. As much as is possible, managers should be creative when assigning work.

Hourly employees should be allowed to work their normally assigned work hours for any given work week. Employees who work irregular schedules should be assigned the average number of hours worked from the past four pay periods. Anyone needing assistance with this calculation can email and an HR representative will get back to them.

Hourly employees should scan their hourly timesheet and email it to Barbara Kaplan in Payroll, and cc: Susan Farag in Human Resources. In the event an employee is unable to scan their timesheet, Payroll will accept an email showing the hours worked. This email should include days and time worked and the total number of hours worked each day. This email must be cc'd to the supervisor in order for it to be accepted. Employee's should be prepared to submit their actual timesheets when normal operations resume.

Hourly timesheets must be submitted as per the schedule in order for hourly employees to receive timely paychecks. Late submission of hourly timesheets will result in a missed pay check for the employee. Any late submissions will be processed in the subsequent pay cycle. Please be advised that no paycheck advances will be given during this closure.



The Payroll Office is responsible for the timely and accurate payment of all State employees including Professional and Classified staff, Student Assistants and College Work Study students. The Payroll Office processes all salary transactions, stipends, bonuses, inconvenience pay, pre-shift briefing, overtime meals, lost time, vacation and salary withholding.

Salary: Paychecks for all employees are received on a bi-weekly basis under a schedule established by the State of New York through the Department of Audit and Control in Albany, New York. Most full-time employees are processed on an annual salary basis paid bi-weekly (normally 26 pay periods) over a period of 12 months. Salary checks are distributed on campus by department on alternate Wednesdays.

Extra Service: Involves approved part-time service at an employee's own campus or another unit of State University. Payment is made by the employing unit. Prior approval of the President for Extra Service is required and is obtained by submission of an Extra Service Approval Form (UP-8 for UUP Bargaining Unit, UP-6 for Management/Confidential). There are restrictions on the amount an individual can earn on Extra Service. For faculty, the limitation is 20 percent of base salary for the academic year and an additional 20 percent over the summer. For Professional Staff, the limit is 20 percent of base salary for the calendar year. Please contact Human Resources or Payroll for further information.

College Work Study Payroll: This office has direct responsibility for the bi-weekly processing of the College Work Study Payroll.

Student Assistants: The College's Student Assistant Guidelines have been updated effective with the Spring 2005 semester in order to provide departments with additional guidance on the employment of these student workers. It should be noted that these guidelines also apply to the employment of students in the College Work Study (CWS) program, so that the policies governing both types of employment are virtually identical. In all cases, departments should first attempt to employ students as CWS, since this serves two purposes that benefit the College. First, the salary expenses are not charged against the College's budget, and second, it allows us to fully utilize our CWS allocation.

Students may contact Darlene via email or at 934-420-2714 with any paycheck related questions.


Monday-Friday 8:30am-4:30

Office hours are by appointment only.

Please email to schedule an appointment.

Last Modified 10/28/21