Student Payroll FAQs

STUDENT FAQs

A: As a student employee you will gain work experience, learn new skills, network with college staff, and earn income! Working on campus also allows you to better balance your work and school schedule.

A: College Work Study students are employed and paid on a separate College Work Study payroll on an hourly basis for hours worked and reported on an approved timesheet. Funding to support this program comes from federal grants. Only students meeting Federal Work Study financial need and enrollment criteria are eligible for employment in a College Work Study position. 

A: For more information regarding eligibility, please contact the Financial Aid Office

A: No worries! Student Assistant positions are available and funded by the campus. These positions are not based on economic need and are open to any student applicant.

A: If your award is exhausted, you may continue working as a student employee (based on department needs). HR will automatically convert your appointment to Student Assistant. 

A: Job postings can be found through the Nexus Center’s online platform; CareerConnect.

A: New students must complete new hire paperwork online and make an I-9 appointment with Human Resources before they can begin working. This process will be initiated by the HR department once the hiring department submits an appointment notice.

A: School is top priority, so we encourage students to not work more than 8 hours per day.

A: Students can work a maximum of 20 hours per week when classes are in session and 29 hours per week when the campus is on break/summer session. 

A: A meal break of a minimum of 30 minutes of unpaid time must be taken when a student works more than 6 consecutive hours. Please make sure to record on your timesheet.

A: Students are paid on a biweekly basis, meaning you are paid for a 2 week pay period, two weeks after the conclusion of a pay period. Therefore, it may take up to 4 weeks from your date of hire to receive your first check. 

A: You will be given access to SUNY Time and Attendance System Online. You will receive instructions from HR by email once you are on the system. 

A: No, you must be a currently enrolled student.

 

SUPERVISOR FAQs

A: In order to hire students, a request to fill and appointment notice must be submitted and approved through Interview Exchange. Please see the following instructions.

A: For assistance with user access, please email studentpayroll@farmingdale.edu.

A: Yes, please see our semester memo

A: No, only 1 request to fill is needed per semester. If hiring number exceeds estimated number in the request to fill, HR will update the form.

A: Students will be paid minimum wage of $15.00/hr. If you wish to pay at higher rates of $16.00 – $18.00, a justification must be noted in the request to fill. 

A: Yes, each student needs their own appointment notice in order to be put on student payroll. 

A: No, HR will automatically convert the current appointment to Student Assistant. 

A: No, funds are not taken from OTPS accounts which is your “department budget”. 

A: New students must complete new hire paperwork online and make an I-9 appointment with Human Resources before they can begin working. This process will be initiated by the HR department once appointment notice is received. 

A: For assistance with job postings, please contact the Nexus Center.

A: We encourage supervisors to keep students from working more than 8 hours a day. 

A: Students can work a maximum of 20 hours per week when classes are in session and 29 hours per week when the campus is on break/summer session.

A: A meal break of a minimum of 30 minutes of unpaid time must be taken when a student works more than 6 consecutive hours. Please make sure it is recorded on their timesheet.

A: No, they must be currently enrolled students.

Human Resources

Whitman Hall, Room 260
934-420-2107
hr@farmingdale.edu

Monday-Friday 8:30am-4:45pm
Summer Hours 8:30am-4:30pm

For Benefits questions/information, email benefits@farmingdale.edu.

For Discrimination complaints/questions and information, email aao@farmingdale.edu.

For Payroll questions, email payroll@farmingdale.edu.

For Student Payroll questions, email studentpayroll@farmingdale.edu

Last Modified 1/9/24