Resignation & Retirement

This checklist is designed to assist State employees in the resignation process.

Letter of Resignation

• Employees are required to submit a written resignation by email to the Campus President, copying hr@farmingdale.edu and their direct supervisor. The resignation must clearly identify the employee's final working day in accordance with any applicable collective bargaining agreement. Employees transferring to another New York State agency must indicate the name of the agency in their resignation letter.
• Resignations and retirements become effective on the day following the employee's last day worked. Employees may not charge time, including leave accruals, beyond their last day worked.
• Notice period
  • Classified Employees (APSU-PBA, CSEA, NYSCOBA, PEF)
    • 14 days
  • UUP & MC
    • 30 days
• UUP/unclassified employees shall provide thirty (30) days’ written notice of resignation. As per Article §32.2 of the Agreement between United University Professions and the State of New York, “In the event an employee fails to provide the full 30 days’ notice, it shall be within the discretion of the President or designee to withhold from such employee’s final check an amount equal to the employee’s daily rate of pay for each day less than the required 30 days.”

Timesheets / Last Paycheck

• Employees must submit their final time entry or timesheet(s) to their immediate supervisor via the Time and Attendance System before their last day on campus. Final payments cannot be processed unless HR receives the final timesheet.  Submit all outstanding time sheets to your immediate supervisor for final review, signature, and submission to HR. 
• If you are transferring to another New York State agency, all of your time will transfer to the new agency.
• A maximum of 30 days of vacation will be paid out to you. This will occur once you have been off the payroll for two (2) pay periods. 
• Unused accrued holiday leave, sick leave and compensatory time cannot be paid out.
• When you are no longer receiving a biweekly paycheck, the Office of the State Comptroller will deactivate your direct deposit. Any payments issued thereafter, including payouts of accrued time, will be mailed to the home address we have on record. Please ensure that your address information is current.

Update Your Address

Ensure that the College has an up-to-date address of record. W-2 tax information is sent to the last address of record.
Complete the Microsoft Form-Address change in order to update your address.

Health Insurance

• Your health coverage will remain in effect for 28 days from your resignation date. COBRA information will automatically be sent to you.
• Dental and Vision plans you may have received as an employee are not part of your health insurance and do not continue automatically. 
  • UUP Benefit Trust Fund – 1-800-342-4206
    • UUP dental and vision benefits terminate the last day of the month following the month in which you were last paid.
  • CSEA Employee Benefit Fund – 1-800-323-2732
    • CSEA dental and vision benefits will terminate 28 days after your last day on payroll.
• State of New York (M/C, PBANYS, PEF, NYSCOPBA): If you received these plans through the State, your employee dental and vision coverage will end 28 days after the last day of the last payroll period in which you worked. To continue under COBRA, contact the Employee Benefits Division at: 518-457-5754 or 1-800-833-4344.

Unemployment

NYS Department of Labor
Record of Employment Form

Campus Checkout 

• Campus Checkout Procedure
• It is the employee’s responsibility to return all items belonging to the College, as well as pay any outstanding bills/fines. 
• All IT access including email will end immediately following your last day.