• The course must be credit-bearing (up to 3 credits per semester may be eligible for receiving B140w funds). Recreation, hobby, and/or personal interest courses are not eligible for tuition assistance under this program. Courses must be directly job related or part of a degree program. All supplementary fees are the responsibility of the employee.
• This tuition assistance program is subject to the availability of state funding. You may choose to enroll in the course and submit a B140w application, but, if SUNY funding is not available, your application will be voided and you will be responsible for the full cost of the course.
• Any course for which an application is received must be satisfactorily completed; otherwise, the B140w is withdrawn and the individual is responsible for the full tuition cost. The B140w class is subject to post semester audit by Human Resources. This will include a follow up request for grade submission after the completion of the course.
• Our funds are limited, so it is very important that individuals not using approved funds inform us immediately. Employees who drop courses after the University’s “drop/add” period will be fully responsible for any tuition liability incurred.

• Active Full-time Farmingdale State College or Research Foundation faculty, professional,
  and classified employees.
• The course must be taken at a SUNY-operated campus (not applicable for Community
  Colleges or private colleges).
• If your negotiating unit supplies a tuition benefit, that benefit must be used prior to
  your participation in the B-140w Tuition Assistance Program.
• Employees must complete all student requirements to be registered. Please contact the
  appropriate admissions office of the school you wish to attend to learn more.
• Termination or resignation of employment during the semester of course enrollment
  will result in full tuition liability

Your B140w application is required each semester you are taking a class. This form requires
your supervisor’s approval and should be submitted to Human Resources prior to the start of
the semester.

Please note that the employee is responsible for paying tuition according to instructing campus
regulations. To avoid late fee charges, it is recommended that you pay your tuition bill by the
designated due date since there is no guarantee that SUNY B140w funding will be available.
Student Accounts Offices at SUNY campuses will credit the approved B140w amount when
processed/approved; a refund of any overpayment can be requested from the instructing
campus’s Student Accounts Office.

For any approved course, employees may receive a percentage of tuition assistance based on
funding availability

1. Register for class at a SUNY campus.
2. Obtain B-140w Application for Tuition and Fee Assistance:
3. Complete Part I.
4. Obtain supervisor approval in Part II
5. Submit the B-140w Application to the Office of Human Resources. Your eligibility will be
   verified and Part II completed.
6. The B-140w Application will be sent directly to Student Accounts at the instructing campus. You will receive a copy for your records.

The State agrees to continue the existing tuition assistance program using a “space available”
concept. When space is available, employees may enroll in a course on a tuition-free basis
subject to the following requirements:

• The University determines when space is available, recognizing that such determination
  must be made in sufficient time to permit enrollment by employees.
• Employees must meet course prerequisites and complete any enrollment forms that the
  campus may require in addition to applying for the space available tuition waiver.
• All fees other than tuition shall be paid by employees.
• Employees may enroll in a maximum of one (1) course per semester and/or special session.
  • For example, employees may enroll in multiple summer sessions or intersessions, or
    sessions in the same semester. However, only one (1) course may be taken at a time.
    Employees may take a maximum of four courses per year. This program is for courses taken
    at SUNY colleges and Universities.
• Employees may take graduate courses under the auspices of this Article. Where graduate
  coursework has been satisfied, employees who are completing graduate degrees may take
  up to three (3) credits per semester of dissertation/thesis guiding credits.
• Any employee taking a course on a space available basis shall notify their supervisor prior to
  the commencement of the course. Taking courses under this program shall not interfere
  with the employee’s performance of their professional obligation. A course may be taken
  during the hours of an employee’s normal professional obligation only if the employee
  charges accruals for such time or arrangements are made, with management approval, to
  make up time taken away from the normal workday to take such course.
• Minimum enrollment requirements established by the University as a necessary condition
  for offering a course shall not be affected by students interested in enrolling in a course on a
  space available basis.

• Eligible employees are employees with a current appointment in a UUP-represented position
  or employees currently in a UUP-represented position and on payroll. In addition, part time
  employees who have completed four (4) consecutive semesters in a UUP-represented
  position that are not on payroll during the summer but worked during the spring semester
  and management confirms are expected to return to work in the fall may take courses during
  summer sessions.
• Employees hired only for the summer shall not be eligible.

• The program shall continue for the term of the UUP Agreement.
• SUNY Employment Transfer- When you transfer campuses, your previous employer no longer has administrative oversight of your professional obligations or your payroll status.

Required Steps to Avoid Voiding Your Waiver

• Notify the Instructing Campus:
  • Contact the Student Accounts or Bursar's Office at the campus where you are physically taking the course. Inform them immediately that your employing campus has changed.
• Submit a New Waiver Form:
  • You must complete a new UUP Tuition Waiver form.
• Secure New Campus Approval:
  • Have your new supervisor and your new campus HR/Benefits department sign and approve the form. This updates the paperwork to reflect your new active payroll status and ensures your new supervisor signs off on any schedule conflicts. 
• Submit the Updated Version:
  • Provide the newly signed form to the instructing campus’s Student Accounts office to officially replace the old one.

• Complete UUP Tuition Assistance Eligibility Form
  • Section 1-2; completed by employee
  • Section 3; completed by supervisor
• Once signed and approved by your supervisor, send to Human Resources for approval of section 4. HR will return approved UUP waiver to employee for submission to Student Accounts at instructing campus.