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Departmental Computer/Tablet Purchase

Procurement Procedure

Each academic year the Committee on Institutional Technology Strategy (CITS), standardizes on both Mac/PC desktops, laptops and tablet models that become the preferred choices for the campus to use. A combination of processor speed, memory, hard drive size and speed, size, weight as well as price are factored into the selection. In general, we choose hardware requirements with a 4 year life cycle in mind. Once these models are selected, CITS staff review them for functionality with various campus software and configuration tools.

On a quarterly basis, Purchasing will solicit quotes through the IT Umbrella Based Contract process. Each quarter, the new winning vendor information (vendor name and contract reference #) will be posted to the website.

Standard Computer Configurations

Below are quotes which must be used by departments and attached to a requisition which then can be applied to a purchase order. All equipment is to be shipped to the corresponding School Tech assigned to your specific department or school so it can be configured and inventoried. They will then communicate with the department/individual for installation.

PC Desktop

Purchasing Process

PC Standard Computer

 

HP EliteDesk 800 G4 SFF - $1,143.00  (Expires 6/28/19)

Use: This is a very well equipped desktop computer and will cover most campus users computing needs. 

  • Win 10 (Education Edition will be installed by college technical staff)
  • Intel Core i7 8700 3.2 GHz
  • 16GB (2x8GB) DDR4 2666 DIMM
  • 512GB SSD
  • AMD Radeon R7 430 2GB Graphics Card
  • Keyboard and Mouse
  • DVD-Writer
  • 3yr On-Site NBD Warranty

* Additional monitor may be ordered separately. See your technician for more information

Vendor Name: Corporate Computer Solutions, Inc
55 Halstead Avenue
Harrison, NY 10528

ITU RFQ# 2019-09
Contract #: PM20860
SFS#1000006353

See your School Tech or IT for quote.

 

PC Laptop

Purchasing Process

PC Laptop Standard 13"

 

HP EliteBook 840 G5 - $1,016.00  (Expires 7/16/19)

This is a powerful laptop, yet still light and portable. Best used where more powerful computing is necessary in a laptop.

  • Win 10 (Education Edition will be installed by college technical staff)
  • Intel Core i5-7200U 2.5GHz
  • 16GB (2x8GB) DDR4 2400 DIMM
  • 256GB SSD
  • 14" Display with integrated Webcam
  • Intel 8265 ac 2x2 Wi-Fi + Bluetooth
  • Weight 3.27 lbs.
  • 3yr On-Site NBD Warranty

Vendor Name: Corporate Computer Solutions, Inc
55 Halstead Avenue
Harrison, NY 10528

ITU RFQ# 2019-02

Contract #: PM20860
SFS#1000006353

See your School Tech or IT for quote.

 

PC Laptop/Tablet Hybrid

Purchasing Process

Laptop/Tablet Hybrid

 

HP Elitebook x360 1030 G3 – Cost: $1,385.00  (Expires 6/28/19)

This is a lightweight, versatile and very portable laptop with long battery life. Not as powerful as a standard laptop, but enough for most productivity needs, such as email, Office applications, web browsing, etc. It can fold back in to tablet form and has a touch screen. This is a suitable replacement for a Microsoft Surface tablet.

  • Win 10 (Education Edition will be installed by college technical staff)
  • Intel Core i5-7200U 2.5GHz
  • 8GB (1x8GB) DDR4 2666 DIMM
  • 256GB SSD
  • 13.3" Display with integrated Webcam
  • Intel 8265 ac 2x2 Wi-Fi + Bluetooth
  • Weight 2.82 lbs.
  • 3yr On-Site NBD Warranty

Vendor Name: Corporate Computer Solutions, Inc
55 Halstead Avenue
Harrison, NY 10528

ITU RFQ# 2019-09
Contract #: PM20860
SFS#1000006353

See your School Tech or IT for quote.

 

Apple Desktop

Purchasing Process

Mac Desktop

 

21.5-inch iMac with Retina 4K Display - $1,728.00

  • 3.4GHz quad-core Intel Core i5, Turbo Boost up to 3.8GHz
  • 16GB 2400MHz DDR4
  • 1 TB Fusion Drive
  • Radeon Pro 560 with 4GB video memory
  • Apple Magic Mouse 2
  • Magic Keyboard with numeric keypad (English) / User's Guide (English)
  • AppleCare – 3 years, bring to Apple store for service

Apple products are not on New York State or SUNY contract. Therefore, in order to allow Purchasing sufficient time to bid out the products, they will be purchased three times a year. Please consult with your Department Tech or Administrative IT prior to the following three Purchasing deadlines: January 15, March 15, and August 15. Orders received after these deadlines will be added to the next ordering cycle.

 

Apple Laptop

Purchasing Process

Mac Laptop

 

13-inch MacBook Pro - Space Gray - $1,828.00

  • Processor: 2.3GHz Dual-core Intel Core i5, Turbo Boost up to 3.6GHz
  • Memory: 16GB 2133MHz LPDDR3 SDRAM
  • Hard Drive: 256GB PCIe-based SSD
  • Graphics: Intel Iris Plus Graphics 640
  • Force Touch Trackpad
  • Two Thunderbolt 3 Ports
  • Backlit Keyboard (English)
  • AppleCare – 3 years, bring to Apple store for service

Apple products are not on New York State or SUNY contract. Therefore, in order to allow Purchasing sufficient time to bid out the products, they will be purchased three times a year. Please consult with your Department Tech or Administrative IT prior to the following three Purchasing deadlines: January 15, March 15, and August 15. Orders received after these deadlines will be added to the next ordering cycle.

 

Apple iPad

Purchasing Process

Standard iPad

 

iPad Wi-Fi 32GB - Space Gray - $299.00

  • A10 Fusion Chip
  • 32 GB Storage
  • Retina display
  • 9.7-inch (diagonal) LED-backlit Multi-Touch display with IPS technology
  • 2048-by-1536-pixel resolution at 264 ppi
  • Fingerprint-resistant oleophobic coating
  • Supports Apple Pencil
  • Height: 9.4 inches (240 mm) , Width: 6.6 inches (169.5 mm), Depth: 0.29 inch (7.5 mm), Weight: 1.03 pounds (469 g)
  • Lightning Cable
  • USB Power Adapter

Apple products are not on New York State or SUNY contract. Therefore, in order to allow Purchasing sufficient time to bid out the products, they will be purchased three times a year. Please consult with your Department Tech or Administrative IT prior to the following three Purchasing deadlines: January 15, March 15, and August 15. Orders received after these deadlines will be added to the next ordering cycle.

 

Custom Configurations

Sometimes the campus configurations might not meet the needs of specific programs. Applications and scenarios that require a higher configuration, such as AutoCAD, intense data analysis and video/graphic editing software, generally warrant higher end processors and graphics cards. In other situations, more drive space, memory, or a larger screen might be needed. In these cases, a custom quote needs to be requested and generated by one of the Information Technology staff.

This can be accomplished by filling out the Custom Computer/Printer Hardware Request form and consulting with the School Tech assigned to your area.

The above method can also be used to request non-standard printers, monitors, and tablets.

  

Purchasing Process

  • In consultation with the School Tech or IT, select the appropriate computer.
  • These are State Contracted purchases. No further quotes are required regardless of price.
  • Determine and document appropriate account funding the purchase.
  • The School Tech, IT or department secretary enters the PO in the Procurement System.
    • The School Tech must be consulted in the purchasing process and the department must retain evidence of their review and approval for technology purchases.
    • The Umbrella contract # must be referenced.
  • The equipment should be shipped to the corresponding School Tech assigned to your specific department or school so it can be configured and inventoried. The School Tech will then communicate with the individual or department for installation.
  • Installation – the School Tech.
    • Re-images and installs the PC/Mac.
    • Tags and inventories the PC/Mac.
  • Payment:
    • Mark invoice "OK to pay".
    • Indicate applicable requisition or PO #.
    • Sign and date.
    • Send to AP for processing.

 

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