Departmental Computer/Printer Purchase

Procurement Procedure

Each academic year the Committee on Institutional Technology Strategy (CITS), standardizes on both Mac/PC desktops, laptops and tablet models that become the preferred choices for the campus to use. A combination of processor speed, memory, hard drive size and speed, size, weight as well as price are factored into the selection. In general, we choose hardware requirements with a 4 year life cycle in mind. Once these models are selected, CITS staff review them for functionality with various campus software and configuration tools.

On a quarterly basis, Purchasing will solicit quotes through the IT Umbrella Based Contract process. Each quarter, the new winning vendor information (vendor name and contract reference #) will be posted to the website.

Standard Computer Configurations

Below are quotes which must be used by departments and attached to a requisition which then can be applied to a purchase order.

PC Desktop

Purchasing Process

PC Standard Computer

HP EliteDesk 800 G5 SFF - 1,055.00  (Expires 3/17/20)

  • Win 10 (Education Edition will be installed by college technical staff)
  • Intel Core i7 9700 3 GHz
  • 16GB (2x8GB) DDR4 2666 DIMM
  • 512GB SSD
  • AMD Radeon R7 430 2GB Graphics Card
  • Keyboard and Mouse
  • DVD-Writer
  • 3yr On-Site NBD Warranty

* Additional monitor may be ordered separately. See your technician for more information

Vendor Name: Corporate Computer Solutions, Inc
55 Halstead Avenue
Harrison, NY 10528

ITU RFQ# 2019-21
Contract #: PM20860
SFS#1000006353

See your School Tech or IT for quote.

 

PC Laptop

Purchasing Process

PC Laptop Standard 13"

HP EliteBook 840 G6 - ,058.00  (Expires 3/17/20)

This is a powerful laptop, yet still light and portable. Best used where more powerful computing is necessary in a laptop.

  • Win 10 (Education Edition will be installed by college technical staff)
  • Intel Core i5- 8365U 1.6 GHz
  • 16GB (2x8GB) DDR4 2400 DIMM
  • 256GB SSD
  • 14" Display with integrated Webcam
  • Intel AX200 ax 2x2 Wi-Fi + Bluetooth
  • Weight 3.27 lbs.
  • 3yr On-Site NBD Warranty

Vendor Name: Corporate Computer Solutions, Inc
55 Halstead Avenue
Harrison, NY 10528

ITU RFQ# 2019-21
Contract #: PM20860
SFS#1000006353

See your School Tech or IT for quote.

 

PC Laptop/Tablet Hybrid

Purchasing Process

Laptop/Tablet Hybrid

HP Elitebook x360 1030 G4 – Cost: ,512.00  (Expires 3/17/20)

This is a lightweight, versatile and very portable laptop with long battery life. Not as powerful as a standard laptop, but enough for most productivity needs, such as email, Office applications, web browsing, etc. It can fold back in to tablet form and has a touch screen. This is a suitable replacement for a Microsoft Surface tablet.

  • Win 10 (Education Edition will be installed by college technical staff)
  • Intel Core i5-8265U 1.6 GHz
  • 8GB (1x8GB) DDR4 2666 DIMM
  • 256GB SSD
  • 13.3" Display with integrated Webcam
  • Intel AX200 ax 2x2 Wi-Fi + Bluetooth
  • Weight 2.82 lbs.
  • 3yr On-Site NBD Warranty

Vendor Name: Corporate Computer Solutions, Inc
55 Halstead Avenue
Harrison, NY 10528

ITU RFQ# 2019-21
Contract #: PM20860
SFS#1000006353

See your School Tech or IT for quote.

 

Monitor

Purchasing Process

Monitor

HP Z23n G2 23-inch Display – Cost: 5.00 (Expires 3/17/20)

  • FHD (1920 x 1080 @ 60 Hz)
  • 1000:1 static; 10000000:1 dynamic
  • 5 ms gray to gray
  • IPS w/LED backlight

Vendor Name: Corporate Computer Solutions, Inc
55 Halstead Avenue
Harrison, NY 10528

ITU RFQ# 2019-21
Contract #: PM20860
SFS#1000006353

See your School Tech or IT for quote.

 

Custom Configurations

Sometimes the campus configurations might not meet the needs of specific programs. Applications and scenarios that require a higher configuration, such as AutoCAD, intense data analysis and video/graphic editing software, generally warrant higher end processors and graphics cards. In other situations, more drive space, memory, or a larger screen might be needed. In these cases, a custom quote needs to be requested and generated by one of the Information Technology staff.

This can be accomplished by filling out the Custom Computer/Printer Hardware Request form and consulting with the School Tech assigned to your area.

The above method can also be used to request non-standard printers, monitors, and tablets.

  

Purchasing Process

  • In consultation with the School Tech or IT, select the appropriate computer.
  • These are State Contracted purchases. No further quotes are required regardless of price.
  • Determine and document appropriate account funding the purchase.
  • The department enters the PO in the Procurement System.
    • The School Tech must be consulted in the purchasing process and the department must retain evidence of their review and approval for technology purchases.
    • The Umbrella contract # must be referenced.
    • The SHIP TO name should be the Requisitioner/Department.
  • Purchasing will email a copy of the Purchase Order to the Helpdesk.
    • The subject line will indicate the PO and the Requisitioner.
  • When the Helpdesk receives the email/ticket with the PO:
    • The item will be entered into the spreadsheet.
    • Assign the ticket to the appropriate Tech.
  • Receipt and Delivery
    • Desktop computers will be delivered to the Department/Requisitioner.
      • Upon receipt, the department will contact their assigned Tech to notify them that the computer has arrived.
    • Laptop computers will be delivered to the Helpdesk.  The Helpdesk is responsible for:
      • Updating the spreadsheet that the laptop has been received.
      • Notifying the Tech that the Laptop has been received.  The Tech will notify the Requisitioner that they have the laptop.
  • The Tech will:
    • Confirm the PO number and enter remaining information into the spreadsheet
    • Configure and install computer/laptop/Mac.
    • Contact Physical Plant to have laptop(s) tagged.
    • Close Helpdesk ticket and update spreadsheet that the installation is complete and delivered.
  • The Requisitioner will:
    • Mark the invoice "OK to pay" when the equipment is received by your Tech.
      • Indicate the date the item was received.
      • Indicate the applicable requisition or PO#.
    • Sign and date.
    • Send to AP for processing.