AAIC - Frequently Asked Questions
Newly Admitted Students
Who is my assigned academic advisor if I am a new first year student?
Who is my assigned academic advisor if I am an incoming transfer student?
How do I select courses for my first semester at FSC if I am an incoming freshman who is advised by the Academic Advisement and Information Center (AAIC)?
How do I select courses for my first semester at FSC if I am an incoming freshmen who is NOT assigned to be advised by the AAIC?
I am a transfer student. Where do I go for advisement and course selection for my first semester at Farmingdale?
I hope to be awarded credits for AP and other coursework completed while in high school and/or for coursework taken elsewhere (at another university, through military service, etc.). How do I make sure that Farmingdale will review my previous work and award credits toward my degree?
Farmingdale State College provides academic credits and advanced placement for entering and current students who qualify. Qualification is typically based on (1) Advanced Placement (AP) Examinations, (2) College or University-Level courses taken while in high school, (3) International Baccalaureate (IB) Examinations, (4) Military Training, (5) approved subject examinations through the College Level Examination Program (CLEP) and (6) credits earned at another college or university. Students should have official documentation from any of these six sources sent to the Coordinator of Transfer Credit Evaluation at Farmingdale State College. Please try to send those documents as early as possible so that they can be examined by Farmingdale and credits awarded prior to the start of your first semester.
Why weren't some of my credits from my other school(s) accepted?
- Sometimes, the original college did not send the transcript to FSC. It is your job to check and see if the transcript was sent.
- If the grade is below a C, it will not be transferrable. [Note, however, there is one exception to this rule: if you earned an Associate's Degree from a community college, then FSC will award you transfer credit for courses that you passed with an earned grade lower than a C.]
- Finally, please recognize that it is your major department that will determine whether your transfer credits will count towards the major or will transfer simply as free electives. For more information, visit the Transfer Services Department webpage.
When do I register for classes?
You should make an appointment to meet with your advisor prior to registering for classes.
Important: the earlier you see your advisor to select and register for your classes, the more availability there will be. This means you will (most likely) have the schedule you want!
How do I register for classes?
You will meet with an advisor during a scheduled advisement time. The advisor will discuss your transcript with you and look at the degree map to see what you must still enroll in to fulfill major requirements. You will also want to review your progress in meeting general education requirements. In addition, this is a time to consider special options such as minors, second majors, internships, and study abroad. The advisor will assist you in selecting what courses are in your best interest for your degree.
The actual process of registration is done on-line through OASIS, a computer registration system. In most majors, your academic advisor will give you an alternate PIN number that you will use to enter the OASIS system. You will use that PIN to register.
What is the procedure for dropping and / or adding a course?
Again, it is best to speak with your advisor to be sure that what you are dropping and/or adding in applicable to your degree program.
What is the procedure for withdrawing from a course?
IMPORTANT: If you receive Financial Aid, please note that full-time status (12 credits or more) must be maintained in order to receive financial aid. So, if you are on financial aid. be sure to talk to someone from the Financial Aid Office before withdrawing from a course; you do not want to jeopardize your aid by dropping below 12 credits.
Withdrawal after the ninth week of the semester is permitted only under extenuating circumstances at the discretion of the instructor.
As always, it is best to speak with your academic advisor or with a counselor in the AAIC before making the final decision to withdraw from a course.
What are the academic support services available to me on campus?
What should I bring with me when I meet an academic counselor at the AAIC?
Be sure to bring a notebook and a pen. Also, bring any information that is relevant to the purpose of your meeting. That is likely to include the degree map/check sheet for your major.
How do I get my RAM ID?
If you are still unsure, you may contact the Admissions or Registrar's Office.
May I change majors? How do I do that?
Note: if you are simply contemplating a change in major and want to determine the impact of that change in curriculum on your prospects for graduation, you are welcome to meet with the counselors in the AAIC for general guidance.
What is a prerequisite?
How do I request a change of grade when there has been an extenuating circumstance or a I believe a grade was given in error?
"Grades and grade changes are the responsibility of faculty. Grade changes, which are only initiated for extenuating circumstances (such as medical emergencies, death, family emergencies) must be submitted within a timely manner after the conclusion of the semester in question. Appropriate documentation with a clear explanation must be submitted on the approved grade change form for processing with the Registrar. Faculty may submit a grade change within one year from the date on which the grade was issued as long as it is consistent with the College's need to maintain academic standards and the integrity of students records, as well as conform to Federal and State laws. Only an extreme extenuating circumstance (ex., service to the military) may require a change of grade beyond this one year time period. Any such case must be appealed by the instructor to the Faculty Standing Committee on Admissions and Academic Standards for their consultation and approval."
To appeal a grade, pages 48 & 49 of the Student Code of Conduct Handbook state: "The following procedures should serve as a structured mechanism to allow a group of faculty and students within the college community to review a given situation and to arrive at a fair and equitable resolution of the dispute. All official communications about grade appeals are to be sent to students by certified mail with a return receipt or by another written or electronic method for which delivery confirmation is available."
Step 1: A student who contests a grade recorded on the transcript should first discuss the grade with the instructor. This step must be initiated no later than 30 calendar days from the beginning of the academic semester following receipt of the grade.
Step 2: If no mutually satisfactory agreement can be reached with the instructor;
- The student should submit to the instructor's department chairperson* or designated representative, a written statement of the grievances, within seven (7) calendar days of the completion of Step 1. Before any review can be undertaken by the department chairperson, the student shall submit records of evaluations, tests, term papers, projects, and/or any other information from which judgments can be or were made. It is expected that in support of this process, the instructor will provide copies of all appropriate materials.
- The chairperson shall arrange to meet separately with each party, within fourteen (14) calendar days of the submission of the grievance, to discuss the problem.
- The chairperson shall submit a written recommendation to both parties within seven (7) calendar days. Copies of such recommendation shall be maintained by the chairperson.
- If the chairperson is party to the grievance, the highest ranking senior member of
the department shall act in the chairperson's stead.
*The role of the department chairperson may be superseded by a departmental review committee if the department deems it desirable.
Step 3: If no mutually satisfactory agreement has been reached at the completion of the Step 2 process, either party may submit a written statement of appeal with supportive information to the chairperson of the Admissions and Academic Standards Committee. Such appeal must be submitted within fourteen (14) calendar days after receipt of the decision of the department chairperson or representative.
Within twenty-one (21) calendar days after receipt of the written appeal, the chairperson of the Admissions and Academic Standards Committee shall convene and chair a campus appeals committee.
- The Campus Appeals Committee shall consist of:
- The chairperson of the Admissions and Academic Standards Committee, or a member of that committee assigned by the chairperson.
- The chairperson of the Faculty Executive Committee, or a member of that committee assigned by the chairperson.
- An academic dean, assigned by the Provost, from a school other than that in which the grievance occurred.
- The chairperson of the appropriate student governing body of FSG or a member of that body assigned by the chairperson.
- No member of the committee shall be a member of the department in which the grievance occurred.
- The department chairperson or representative shall make available to members of the Campus Appeals Committee all information relating to the grievance.
- The Campus Appeals Committee shall attempt to ascertain all pertinent information. Either party may request or be requested to appear before the committee.
- The committee shall present its written recommendations to each party of the grievance
within fourteen (14) calendar days of the completion of the review. These recommendations
- No change in the original grade.
- A request for the instructor to reevaluate the original grade.
- Credit-by-Examination with fee waived. If a reevaluation is requested the instructor shall have fourteen (14) calendar days to submit a response to the committee. Further recommendations may be made at that time. However, it is recognized that only the instructors has the right to change a student's grade.
- A written record of the appeal and the committee's recommendations shall be kept on file in the office of the Dean of the school in which the grievance occurred, as well as the Office of the Provost."
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