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Departmental Printer Purchase and Supplies

Procurement Procedure

Each academic year the Committee on Institutional Technology Strategy (CITS), standardizes on both a B/W and Color Laser printer model that becomes the preferred choices for the campus to use.

On a quarterly basis, Purchasing will solicit quotes through the IT Umbrella Contract process. Each quarter, the new winning vendor information (vendor name and contract reference #) will be posted to the website.

Purchasing Process

Standard Printer

Below are quotes which must be used by departments and attached to a requisition which then can be applied to a purchase order. All equipment is to be shipped to the corresponding School Tech assigned to your specific department or school so it can be configured and inventoried. They will then communicate with the department/individual for installation.

B/W Laser Printer

LaserJet M402dne Printer


HP LaserJet Pro M402dne - Estimated Price $233.00 (Expires 7/16/19)

  • Black and White Printing
  • Prints up to 40 pages per minute
  • Auto 2-sided printing
  • Ethernet Connectivity
  • Display – 2-line LCD
  • Dimensions 15 x 14.1 x 8.5
  • Input/output capacity: 350 sheets, 150 sheets

Vendor: Corporate Computer Solutions
ITU RFQ# 2019-03
Contract # PM20860

Quote for HP LaserJet Pro M402dne


Non-Standard Printer

Color Color Laser, All-in-Ones and Large format printers, fall into the category of "Non-Standard Printers". You will need to contact the School Tech assigned to your specific department or school for purchasing advice and solutions. They will be able to help you determine the best choice suited for your needs. A custom quote needs to be requested and generated by one of the Information Technology staff.

This can be accomplished by filling out the Custom Computer/Printer Hardware Request form.



Biz-Hub Copier


Konica Bizhub 368e

Copier purchase has been centralized to Information Technology. Please contact IT Approval either by email or phone at 631-420-2167 for more information.

  • 36 ppm
  • Automatic Single-Pass Duplex Document Feeder
  • Stapler Finisher
  • Network Printing
  • Full Color Advanced Scanning
  • High-Speed Facsimile
  • Cabinet
  • Initial supplies



Toner & Supplies

Toner cartridges can vary significantly in price based on vendors. Please consult with your assigned School Tech and check prices from the following vendors before purchasing.

Toner & Supplies for HP LJ M402dne, M426dn, M452dn, M477fdn
ITU RFQ # 2019-06 (Expires 8/17/19)
Contract # PM20860
WB Mason
Katie Africano

All other Toner & Supplies:

Account Manager: Jeff Ehalt
Email: jeffeha@cdwg.com
Phone: 203-851-7016

Corporate Computer Solutions
Account Manager: Nick Nelson
Email: nnelson@corporatecomputersol.com
Phone: 914-835-1105

ProfTech WorkPlace Solutions
Website: http://proftech.ediversitynetwork.com/

SHI International Corp.
Email: nysled@shi.com
Phone: 1-88-744-4084


Procurement Process

    • In consultation with the School Tech or IT, select the appropriate Printer.
    • Determine and document appropriate account funding the purchase.
    • The School Tech, IT or department secretary must purchase printers via a Pcard transaction.
      • The School Tech must be involved in the purchasing process and the department must retain evidence of their review and approval for technology purchases.
      • The Umbrella contract # must be referenced in the backup documentation.
    • The printer will be shipped to the end user.
    • Upon receipt contact the School Tech for installation.
    • Installation – the School Tech
      • Installs the Printer
      • Tags and inventories the Printer

* Please note that periodic reviews of purchases may include confirmation of the model purchased, evidence of inventory control tag, and compliance with procurement procedures. Pre-approval is recommended, but not required, for the purchase of standard equipment.