What you’ll set up (10–15 min): a clear Drive folder structure, a Keep board with labels for quick capture, and a voice-note workflow that saves to the right course folder.

Step 1 — Create your Drive “College OS”

  1. In My Drive, make a folder named College OS (or just use My Drive).
  2. Create term folders: Fall 2025, Spring 2026.
  3. Inside each term, create a folder for each course with subfolders:
    01 Syllabus, 02 Notes, 03 Assignments, 04 Docs.
  4. Naming rule: YYYY-MM-DD_course-topic (e.g., 2025-09-18_MTH129-lecture-notes).
Google Drive with College OS folders for terms and courses, plus naming tip.
Term and course folders keep everything one click away.

Step 2 — Build a Keep board for quick capture

  1. Labels to add: #inbox (default), Task, Class, Reading, Ideas.
  2. Pin your #inbox — Capture note to the top for rapid jotting.
  3. End of day: move anything important to the correct course folder in Drive.

Google Keep grid showing labeled notes for capture, tasks, reading, and ideas.

Keep: one place to capture. Drive: the place to file.

Step 3 — Save voice notes to the right place

  1. Open your voice-memo app and record. Start by saying the course + topic (helps search).
  2. Share → Save to Drive, choose the term → course → 03 Assignments (or 02 Notes) folder.
  3. Filename: YYYY-MM-DD_course-topic-voice.m4a.
  4. Optional: add a Keep note labeled Class with a link to the file.
Phone screen to save a voice note to Drive with a course-based filename.
Two taps: Save to Drive and pick the course folder.

Sunday Reset (10 min): empty your Keep #inbox into Drive, rename anything that breaks the rule, and star this week’s key docs.

Need help? Book a setup session

Tip: Add Brightspace links inside Drive files or Keep notes so everything is one click away.