⚠ Quick check: Always verify dates/times against the official syllabus or Brightspace before importing. If they conflict, Brightspace wins.

How It Works (3 Steps)

1) Grab your syllabi

  • Open each syllabus or the Brightspace schedule view.
  • Copy the schedule/assignments section for one course at a time.

2) Use ChatGPT to extract dates

Paste your course schedule under this prompt:

Copy prompt

Prompt: You are my semester planning assistant. From the syllabus text below, extract every graded item and any class meetings with due dates. Return a CSV with headers: Subject, Start Date, Start Time, End Date, End Time, All Day Event, Description, Location. Build the Subject as Course – Category: Item. Use MM/DD/YYYY and HH:MM AM/PM. If no time is given, set All Day Event = TRUE and leave times blank. Flag anything uncertain.

3) Import to Google Calendar

  1. Google Calendar → Settings → Import & export → Import.
  2. Choose your CSV and target calendar (e.g., Fall 2025 Coursework).
  3. Spot-check a few events for time zone and AM/PM.

Gallery: What Good Setup Looks Like

ChatGPT window showing a clean CSV of course due dates.
ChatGPT returns a clean CSV you can import directly.
Google Calendar Import screen selecting the coursework calendar.
Import into a dedicated calendar so it is easy to hide/show.
Calendar week view with color-coded study blocks and due dates.
Layer weekly study blocks on top of due dates.

Smart Reminders & Work Blocks

  • All-day due dates: notify 1 day before at 5 PM and on day at 8 AM.
  • Timed quizzes/exams: notify 30 min before and 2 hours before.
  • Weekly work blocks: add 2–3 recurring 60–90 min blocks per heavy course.
Pro Tips & Fixes
  • Create a separate calendar per term; color-code by course.
  • Put rubric/Zoom/Brightspace links in the event description.
  • If something imports wrong, delete the coursework calendar and re-import once.
  • Do a 10-minute Sunday review to catch changes. Small tweaks prevent big crises.

Accessibility: Use clear titles (e.g., "BIO 130 Due Dates"), keep color contrast high, and avoid sharing private URLs in public calendars.