In accordance with the provisions of the Family Educational Rights and Privacy Act (FERPA) (20 USC 1232g; 34 CFR Part 99), Farmingdale State College has adopted the following regulations to protect the privacy rights of its students. Copies of this statement as well as the law are available upon request in the Office of the Registrar.
For more information, please select any of the links below.
Students will be notified of their FERPA rights annually in the Undergraduate Student Advising Handbook, the academic catalog and via email communication from the Registrar’s Office.
For purposes of this policy, Farmingdale State College has used the following definitions:
Any person who attends or has attended Farmingdale State College.
Any record (in handwriting, print, tapes, film, electronic, or other medium) maintained by Farmingdale State College or an agent of Farmingdale State College, which is directly related to a student, except: Desk notes by faculty not shared with others and in the sole possession of the maker; University police records created by or for, and maintained by university police; Medical or psychological records maintained for diagnosis and treatment; Parents’ financial statements (including FAFSA) (Note: under FERPA, these ARE educational records, although the College need not permit the student to review them); Information coming to the college after the student has left the institution.
A school official is a person employed by SUNY in an administrative, supervisory, academic, or support staff position including law enforcement personnel and health staff or another employee carrying out his or her job responsibilities, including officially recognized volunteers acting in their official capacity for the college. This includes student employees and officially recognized student volunteers, whether full time or part time, paid, unpaid or earning academic credit. Such students will be trained and will sign a statement of understanding regarding the College's FERPA policy. A person or a company under contract to SUNY or acting as an agent for SUNY, to provide a service instead of using College employees or officials, such as an attorney, auditor, consultant or collection agent, is also considered a school official, as is a person serving on the Board of Trustees or a student on an official committee. A school official has a legitimate educational interest if the official is performing a task related to the student’s education, a task related to the discipline of the student, or providing a service or benefit relating to the student or student’s family such as health care, counseling, job placement, or financial aid.
Farmingdale State College will disclose information from a student’s education record only with the written or electronic consent of the student. At its discretion, Farmingdale State College may release information without consent, under the following circumstances:
Farmingdale State College will maintain a record of certain external requests for, and/or disclosures of, information from a student’s education records. The record will indicate the name of the party making the request, any additional party to whom it may be re-disclosed, and the legitimate interest the party had in requesting the information. The record of requests may be reviewed by the eligible students. The College is required to maintain this record of requests for disclosure with other education records of the student for as long as those records are maintained.
Farmingdale State College designates the following items as Directory Information:
The College may disclose any of these items without prior written consent of the student. Students may opt out of the release of this information by completing FERPA Disclosure Form
When a student reaches the age of 18 or begins attending a postsecondary institution regardless of age, FERPA rights transfer to the student.
Parents may also obtain non-directory information by obtaining a signed consent from their child. Authorization to Disclose Academic Information to Parents or Guardians
Farmingdale State College reserves the right to deny copies of official transcripts [or copies of records not required to be made available under FERPA] if the student has unpaid financial obligations to the College.
The fee for copies of education records is included in the current Tuition and Fee Schedule.
Students may inspect, review, and if necessary, request to amend their education records upon written request to the appropriate record custodian. Students should submit to the appropriate record custodian a written request which identifies as precisely as possible the record or records to be inspected.
The record custodian, or an appropriate college staff person, will make the needed arrangements for access as promptly as possible and will notify the student of the time and place where the records may be inspected. Access must be given within 45 days or less from the receipt of the written request. When record information contains information about more than one student, the student may inspect and review only the specific information about the requesting student.
Education Record Custodians at Farmingdale State College include (records and list are not exhaustive):
Amendment of Education Records
Students may ask the College to amend a record they believe is inaccurate, misleading, or in violation of their right of privacy. Following are the procedures for amendment of records:
Students Right to Request a Hearing
Upon request, Farmingdale State College will arrange for a hearing and notify the student, reasonably in advance, of the date, place and time of the hearing.
Students are afforded the right to file a complaint with the US Department of Education concerning alleged failures by Farmingdale State College to comply with the requirements of FERPA. The name and address of the office administering FERPA is:
Family Policy Compliance Office
US Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
For more information about FERPA please contact the Registrar’s Office via email, email@example.com