Information for Staff
Coronavirus Update: Non-Essential Employees
In accordance with the Governor's directive, non-essential employees should continue to work remotely and will not be required to charge their accruals. We will continue to provide you updates on the status of non-essential employees. Read the full message under "Previous Messages" below.
Non-essential personnel should continue to work remotely. As you may know, New York State and SUNY have implemented a telecommuting pilot policy. Essential employees who are designated to work on site should report to campus. If you have questions on whether you are designated an essential employee, please contact your supervisor.
Farmingdale State College currently has access to many services that can assist you in working from home. This website is a starting point for information and resources available to staff members.
Technology & Access
- Easy Access through myFSC
- The myFSC Dashboard is located in the top right-hand side of the Farmingdale State College website. This dashboard is curated for Students, Faculty and Staff and has the latest information about what is going on around campus. It also provides direct access to many important resources, including Banner, SUNY Time and Attendance, email, Brightspace, Degree Works, CRM Advise, etc. These resources are located on the left navigation menu, once you are signed into myFSC.
- FSC Technology Guide
- Provides a brief overview of the tools available for your use. This instructional
guide includes information about:
- distance learning resources
- remote access including VPN and VDI options
- office productivity suites
- online storage
- retrieving voicemail from home
- and more…
- Campus Phones
- You can access the campus phone system remotely via -the virtual desktop. This will give you the same functionality you have on campus via your computer. Download instructions on how to use the Mitel Connect Softphone system.
- SUNY Portal
- Within the SUNY portal, you can access time and attendance information, the SUNY financial system, and many other resources.
- A Note About Cybercrimes
- During times of crisis cyber criminals will attempt to exploit you. The coronavirus is no exception. There are emails circulating about COVID-19 information luring you click on a fraudulent links or give up sensitive information. Stay vigilante and be cautious. If you are unsure send the email to the helpdesk, so we can check its validity.
- Still Need Help?
- For any other questions about college supported email and software services, email email@example.com or call 934-420-2754
- Provides a brief overview of the tools available for your use. This instructional guide includes information about:
Campus Documents & Records
Employees must comply with all NYS, SUNY and Farmingdale State College laws and rules required at the official worksite when telecommuting. This includes the management of any campus records necessary to complete tasks off-site. For more information, visit the Retention & Disposition of Records Website.
- Paper Paychecks
- The Office of the State Comptroller will now be mailing paychecks directly to employees. If you have an address change, it should be e-mailed to HR@farmingdale.edu
- Hourly Employees
- For information about hourly employees, please visit the Payroll website.
- Student Work Study & Student Assistant Information
- For information on student assistant and college work study payroll, visit the Payroll website.
- All campus events scheduled through April 30, 2020 are canceled or postponed.
Mail & Supply
- The campus will have limited mail service available throughout this period. Mail and Supply will not be delivering mail to offices. Visit the Mail & Supply website for more information about campus mail services.
To The Faculty & Staff:
As we prepare for a potential return to the campus, there remains much uncertainty. This uncertainty adds greatly to the complexity of our deliberations and discussions. While we continue to develop scenarios specific to the College, any timeline on the resumption of safe operations will be shaped by guidance received from the Governor’s Office and SUNY.
First and foremost, we will return to the campus in a manner that best ensures the safety and well-being of everyone. This will likely require plans for continued social distancing, revising the use of common spaces, providing masks to those who interact directly with students and the public, and much more. The delivery of nearly every ordinary campus function will need to be carefully reviewed.
Out of an abundance of caution, we plan to return employees to campus in phases. Administrative staff will return in tiers designated by the appropriate Cabinet member with the most essential/ lowest risk functions reporting first. Additional employees may return later, as needed. Consistent with our focus on safety, many employees will continue to work remotely even if the PAUSE ends on May 15.
Some students and families are asking about our plans. At this time, we wish to convey that:
FSC is well-positioned to offer a flexible and robust array of instructional options in the fall 2020 semester. Students should be confident that the College will continue to deliver high quality instruction regardless of the circumstances we may confront. FSC is committed to ensuring the academic continuity and progress of all students enrolled next fall and is poised to offer as many courses in a face-to-face context as is safe and appropriate.
As we come to the end of a semester unlike any other, Chancellor Johnson has provided this message to be shared with the entire SUNY community.
We will continue to keep you updated. In the meantime, I thank all of you for your diligence, understanding, and patience in these unpredictable and challenging circumstances.
To Faculty and Staff:
A reminder that on Friday May 1, the campus will be open between the hours of 9:00 am and 4:00 pm for retrieving essential items necessary to perform work functions from home.
- Anyone choosing to return will be required to wear a mask or face covering for the entire time they are on campus.
- Please be advised that you must use the Route 110 entrance where a university police officer will ask you for your name, destination, and estimated time it will take to complete your retrieval. Please wear your face covering when interacting with the UP officer. The officer will ask to see your mask if you are not wearing it.
- We expect anyone who returns to retrieve their possessions to do so in an expedient manner. Please ensure that college records, documents, and other materials needed to work remotely are secured.
- We also are requesting that anyone who plans to return on May 1 to coordinate their return time with other staff members who work in the same office to minimize face-to-face interactions with other members of staff/faculty.
- Due to the expected number of people on campus and the limited staff in central receiving, campus mail will not be available while staff are on campus on May 1.
Anyone who has been diagnosed with COVID-19 should return only if they have been cleared by the local Department of Health. Those who have had contact with a known positive COVID case within the last 14 days should refrain from returning. Please do not come to campus if you feel ill, or if anyone you have had close contact has been ill in the last 14 days.
Anyone who chooses to return should retrieve items needed not only for the remainder of the spring semester, but also summer sessions and the fall semester.
Thank you for your cooperation.
Dear faculty and staff members,
On Friday May 1st, the campus will once again offer the opportunity for faculty and staff members to return to their offices in order to retrieve items that are essential for them to perform their work functions. The campus will be open for this purpose only, and only between the hours of 9:00 am and 4:00 pm.
Anyone choosing to return will be required to wear a mask or face covering for the entire time they are on campus. Please be advised that you must use the Route 110 entrance where a university police officer will ask you for your name, destination, and estimated time it will take to complete your retrieval. Please wear your face covering when interacting with the UP officer. The officer will also ask to see your mask if you are not wearing it.
We expect anyone who returns to retrieve their possessions to do so in an expedient manner. It is important during this opportunity to ensure that college records, documents, and other materials are secured. We also are requesting that anyone who plans on returning on May 1st to coordinate their return time with other staff members who work in the same office in order to minimize the potential for face to face interactions with other members of staff/faculty.
Anyone who has been diagnosed with COVID-19 should return on May 1 only if they have been cleared by the local Department of Health. Those who, within the past 14 days, have had contact with a known positive COVID case should refrain from returning. Please do not come to campus if you feel ill, or if anyone you have had close contact has been ill in the last 14 days.
Due to the uncertain circumstance in regard to returning to normal business operations, anyone who chooses to return should anticipate retrieving any items that may be needed not only for the remainder of the spring semester, but also summer sessions and the fall semester. While we hope to phase our return to campus as soon as possible, all staff should plan for the potential of working remotely for the foreseeable future and retrieving all items that could potentially be needed.
To Faculty and Staff:
In accordance with the Governor's directive, non-essential employees should continue to work remotely through April 29, 2020 and will not be required to charge their accruals. We will continue to provide you updates on the status of non-essential employees.
Only essential personnel as identified and instructed by supervisors are to report to work at this time. College operations remain open to the extent possible, but access to the campus is restricted and many buildings are closed. Non-essential employees should not report to campus for any reason unless specifically instructed
While classes have resumed in a distance learning environment, all events and activities have been cancelled through April 30, 2020. Keeping your personal safety as our top priority, we continue to sanitize common areas of the campus and bathrooms.
Please continue to check the web site for up-to-date information.
To Our Faculty and Staff:
Thank you. That’s all I can really say.
The past few weeks have been difficult for all of us. As a campus community we have made incredibly challenging adjustments. Our faculty made a truly amazing transition to distance instruction and did so in the space of only two weeks. At the same time, nearly every member of our staff was required to work remotely with only a few days’ notice. With all of these changes, the College continues to fulfill its core academic mission at what is perhaps the most difficult period in FSC’s history.
Although few staff members remain on campus, we are moving ahead with all of the tasks needed to serve students. Each day our Information Technology team—and they are truly a team—addresses multiple inquiries and issues from students, faculty, and staff. They have worked through weekends to insure that technology was distributed to those students who needed it. They returned to campus as essential employees to help meet faculty and staff needs.
Our custodial staff has worked tirelessly to decontaminate spaces. They continue to do so. These are the people who were our first and most important line of prevention when the virus broke. They quickly created a prevention plan, which has been updated and aggressively implemented.
University Police officers have assisted in the difficult task of assuring an orderly departure from campus of students with their belongings, and have been vital to promoting social distancing and other preventive measures. Each officer is now assigned a discrete single vehicle to limit exposure.
Our Foundation and Alumni offices established an emergency fund for students whose ability to continue their course work is threatened by the economic shutdown caused by the virus. Our librarians acted quickly to provide resources and assistance to students and faculty alike.
Our faculty and academic staff moved 96% of our courses to a distance format, including labs in the sciences. Our admissions staff has created a virtual Open House and Accepted Students Days, and we continue to communicate directly with prospective students in new and different ways.
The campus community has been actively engaged with helping others during the Covid-19 crisis. Nursing, Dental Hygiene, Med Lab Science, Custodial, Health and Wellness and Athletics have all made personal protective equipment available to Northwell Health. Our custodial and facilities staff assisted another SUNY college in using decontamination equipment. The LIEOC will work with Island Harvest to distribute ready to heat meals in two communities, and we are providing ponchos to Long Island Community Hospital to be used as PPE by health care workers.
Our emergency management group meets remotely each day to solve problems, address public health and safety concerns, and insure the continuity of all of our operations. Much of our attention has been focused protecting public health. We worked very hard to encourage students to safely leave the residence halls while allowing those to stay who had no real housing alternatives. The group is also implementing many new policies and procedures regarding remote learning and work, dealing with credits and refunds to students, meeting the demand for technology, answering questions, dealing with legal matters, issuing daily communication, maintaining our enrollment efforts, helping students to register, and much more.
It is truly extraordinary to see how a college of 10,000 students and 2,000 faculty and staff members can operate with practically no one being physically present on campus. Although the sense of community is greatly diminished without our daily interactions, everyone should be proud of what we have accomplished. However, this virus will pass and I can’t wait to see each of you soon. Thank you!
The Town Hall session which was held on Thursday, March 26, 2020 has been recorded and is available on ARIES for Faculty and Staff to view.