Up To $2,500The Campus may purchase commodities or services from a responsible vendor. While no competition is required the department should take the steps to ensure that prices are reasonable. Requester may use the New York State Procurement card for most non-travel expenditures.
$2,500.01 To $50,000
The Campus may purchase commodities or services from a responsible vendor. While no competition is required the department should take the steps to ensure that prices are reasonable. Written documentation should be maintained at the department level to support the selection of the vendor and the reasonableness of the price. (3 quotes is preferred)
Reasonableness of Price can be determined by (but not limited to):
$50,000.01 To $250,000*
Formal Bid required. Must advertise in New York State Contract Reporter.
$50,000.01 To $200,000 Certified Minority Women Owned Business Enterprise (MWBE) Procurement
Must be advertised in the NYS Contract Reporter as a notification of the opportunity with competition limited to NYS Small Businesses and businesses certified pursuant to Article 15-A of the New York State Executive Law.
$250,000.01 + **
Formal Bid Required with Approval by Office of the State Comptroller required. Must advertise in New York State Contract Reporter.
* Transactions exceeding $100,000 require vendor's certification of responsibility(Office of the New York State Comptroller Web Guide).
* *Certain exceptions, such as bids that have been protested, require OSC approval at over $125,000.
9 Point Plan For Minority Women Owned Business Development Process: For a commodity or service above $50,000 and construction and construction-related services over $100,000 we must provide a 9 point goal development memo through Lisa Bruns, Purchasing Associate, to Pamela Swanigan, University Minority and Women Owned Business (MWBE) Program Director, thirty (30) days prior to any advertisement in the NYS Contract Reporter. Upon receiving Plan approval, the commodity, services, construction or construction-related service would be advertised in the NYS Contract Reporter.
Utilization Plan: After the bids are received and a responsible bidder is determined, the bidder/contractor is required to submit an MWBE utilization plan with their bid which would then be forwarded to the University-Wide MWBE Program Director for approval. Approval may take up to thirty (30) days or longer if the utilization program as submitted is considered inadequate. After approval a purchase order can be issued or contract signed. If the utilization plan is unapproved and no resolution can be agreed upon, we move to the next qualified vendor/contractor to restart this portion of the process.