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Hazardous Chemical and Sharps/Needlestick Exposure Incident Reporting

Hazardous Chemical Exposure Incident Reporting

Hazardous and toxic substances are defined as those chemicals present in the workplace which are capable of causing harm. In this definition, the term "chemicals" includes dusts, mixtures, and common materials such as paints, fuels, and solvents.

Many workers are unaware of chemicals that create potential hazards in their work environment, making them more vulnerable to exposure and injury; therefore, it's important to be informed about these potential hazards. View more information to access references designed to aid in recognizing hazards associated with hazardous and toxic substances.

Prompt response is important if a person has been occupationally or instructionally injured from or exposed to hazardous chemicals. Safety Data Sheets (SDS's) should be consulted for specific procedures and controls. Every situation is unique. Practice good judgment. All actions should be made with the victim’s health as the first priority. After (or during) any incident, the Person in Charge (i.e. supervisor, manager, etc.) and Environmental Health and Safety (EH&S) should be notified within 24 hours after exposure.

In the event of an exposure to a hazardous substance, employees should perform the following procedures:

  • Wash/irrigate area of exposure for a minimum of 15 minutes.
  • Clean and contain area to eliminate possibility for other exposures if such activity can be done safely.
  • Identify chemical of exposure (for reporting to emergency responders, medical care personnel, etc.).
  • Inform Supervisor and/or Manager.
  • Follow Safety Data Sheet (SDS) prescribed exposure/first aid procedures. If necessary, call chemical emergency contact number.
  • Depending on severity and time of incident, report to Campus Health and Wellness Center or St. Joseph Hospital's Emergency Room (4295 Hempstead Turnpike, Bethpage, NY 11714 (516) 579-6000). View directions to St. Joseph Hospital, or input your location into Google Maps and get directions.
  • Follow medical advice as provided.

If you need to obtain further information, please contact The Office of Environmental Health and Safety at 631-420-2105.

Emergency Medical Attention:

For incidents occurring:

  1. On campus, contact the University Police at extension 2111 or 631-420-2111 to arrange for on-scene medical assistance; or
  2. Off campus, dial 911 to arrange for on-scene medical assistance.

For All Medical Attention –Farmingdale State College Employees:

If you are a Farmingdale State College employee and you have been exposed to a hazardous substance on the job during your employment:

  1. Report the accident or injury to your Supervisor or Human Resources Administrator immediately at 631-420-2107;
  2. Human Resources Administrator will complete required forms, as warranted and within the parameters of your individual injury and circumstance;
  3. For all hazardous chemical exposures, you, your Supervisor, or the Human Resources Administrator shall notify the Environmental Health and Safety Officer at 631-420-2105 who will require that you complete a Hazardous Chemical Exposure Incident Report Form within 24 hours of the incident resulting in exposure;
  4. If medical treatment is necessary, take an original copy of the aforementioned form (or bookmark a link to this page) and seek medical treatment. For emergency treatment, go to St. Joseph Hospital, 4295 Hempstead Turnpike, Bethpage, NY 11714 (516) 579-6000 depending on the time or nature of the accident or injury;
  5. Always use the “buddy” system when obtaining medical attention by having someone escort the injured individual to receive medical treatment; and
  6. If you or another employee cannot escort yourself to seek treatment due to the extent of your injury, dial 2111 or 631-420-2111(University Police) and request an ambulance.

Hazardous Chemical Exposure Incident Reporting Form:

This form is required to be completed for all hazardous chemical exposures!

This form must be submitted to the Environmental Health and Safety Officer at:

160 Horton Hall
fax 631-420-9173

Please note, your submission of this form does not automatically prompt a response from emergency services- please call 2111 or 631-420-2111 if emergency services are needed.

Supervisor’s Follow-up:

Investigate the accident or incident to determine the cause and initiate any necessary corrective action to rectify the problem. Report your findings to the Environmental Health and Safety Officer. If you need assistance conducting this investigation, contact the Environmental Health and Safety Officer at 631-420-2105. All corrective actions identified during the investigation shall be the responsibility of the supervisor and associated department.

Student Exposure:

If an injury or illness involving a student consists of a hazardous chemical exposure, needle stick, or bloodborne pathogen exposure,the Person in Charge (i.e. professor, lab manager, etc.) and/or the Health and Wellness Center (if medical treatment is received/reported there) shall ensure a Student Injury/Illness Assessment Form is completed and report the injury/illness to the Environmental Health and Safety Officer who shall evaluate if further investigation is necessary.

Sharps/Needlestick Exposure Incident Reporting

Prompt response is important if a person has been injured or exposed (by needlestick, splash, or direct contact) to human or non-human primate blood, body fluids, or a laboratory-associated exposure to bloodborne pathogens, infectious agents, or recombinant DNA has occurred.

If exposed, immediately do the following:

  • Thoroughly wash the wound and skin with soap and water.
  • Flush or rinse out exposed mucous membranes (eyes, nose, mouth, etc.) with water.
  • Notify the Person In Charge: PI/Lab Manager, Instructor/ TA, or supervisor/manager.

Immediately seek medical evaluation:

  • Seek medical evaluation as directed above, and as soon as possible, to ensure proper post-exposure evaluation, prophylaxis, and follow-up procedures. Any delay could affect treatment.

Person In Charge Must:

  • Report the exposure incident to the Environmental Health and Safety Officer at 631-420-2105.
  • Properly contain and secure the biohazardous materials and/or contaminated sharps for follow-up investigation and disposal.
  • Complete a Sharps Injury Log if the event involves a biohazardous contaminated sharp or needle stick and submit it to the Environmental Health and Safety Officer within 14 days of exposure as described therein.