Vendor Selection
 

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Vendor Selection

When choosing vendors for state-funded purchases it is important to also promote New York State Purchasing initiatives. To do this, selection should follow the hierarchy below. For example, a vendor from the Open Market would be selected after considering State Preferred Sources, State Commodity Contracts and Certified Minority and Women-Owned Business Enterprise options.

  1. State Preferred Sources: New York State Finance Law allows purchase of goods and services from preferred sources without competition and also allows that form, function and utility requirements may be considered. If a preferred source is to be rejected, that source must be given prior written notice with an explanation and an opportunity to respond. For a list of these preferred sources and their offerings, click here to download the PDF file.

  2. State Commodity Contracts: The Office of General Services in Albany (OGS) awards statewide contracts for many commodities and services. For most items, an unlimited dollar amount can be purchased on a commodity contract without competition. The OGS website has contract information and search capability.

  3. New York State Certified Minority and Women-Owned Business Enterprises (MWBE): SUNY, in tandem with the New York State Department of Economic Development, seeks to promote procurement from certified state minority and women owned business enterprises. A statewide directory of these vendors can be downloaded and/or searched here. The College strongly encourages the selection of M/WBE vendors when possible.

    Purchasing has the discretionary authority to award a procurement up to $200,000 for MWBE as identified by the New York State Department of Economic Development in SUNY Procedure Numbers 7556 and 7557. As stated in Item 7553 (and consistent with NYS State Finance Law Section 163), where commodities or services are available from New York State certified M/WBEs, purchases may be made by the College in amounts not exceeding $200,000 without competitive bidding. However, the discretionary threshold to $200,000 for procurements from small, minority- and women-owned business does NOT apply to construction & construction-related services. The campuses are required to document in the procurement record support for both the reasonableness of the price and the selection of the vendor. Advertising requirements under NYS Economic Development Law still apply.

  4. Open Market: Purchases may be from vendors that are not preferred source or on state contract, but are subject to state competitiveness requirements shown in Purchasing Procedures.

 

Office Supply Ordering

Effective September 10, 2012, all office supply orders should be placed directly with Protech Office Supplies via their Website.  If you need to add, delete or modify the individuals in your department who are authorized to order from Proftech, please contact Lisa Bruns in Purchasing.

Orders can only be placed online by end users if they have a procurement card. If you do not have a Procurement Card, this website is there for you to obtain pricing and then to input this pricing into a requisition on the web procurement system. The Purchasing Department will then place the order with Stapleslink for you.