An employee's official station is established to determine allowable travel expense reimbursement that is in the best interest of the State and Farmingdale State College, and not the convenience of the employee. One's official station is the Farmingdale State College campus, unless otherwise determined by the appropriate Vice President. If using an alternate official station an employee must attach a written justification to the travel voucher. Travel between the employee's home and official station is considered commuting and is not reimbursable.
Employees are in travel status when they are on official state business and more than 35 miles from their official station and place of residence. Within 35 miles, employees can be reimbursed for mileage, tolls, or parking costs but will not be allowed meals or lodging. If an employee is in travel status for less than three hours, meals and/or lodging are not allowed regardless of the distance traveled. Lunch is not eligible for reimbursement.
All travel paperwork must be submitted in a timely manner for approvals, encumbrance, and processing time. Attention given by the traveler to providing the required documentation such as purpose, receipts, and justifications for reimbursement will speed up the processing time frame and ultimately, your payment.
Persons who travel before obtaining all approvals do so at their own risk and might jeopardize the reimbursement of their travel costs.
If travel is extended in length or expanded in scope for personal reasons or family travel the state will not cover the additional costs which result in those arrangements.
Knowingly misrepresenting the facts concerning travel for official business or signing travel forms which contain deliberate false statements is a violation of the NY Penal law and will be subject to administrative and/or disciplinary action.
If a trip is cancelled at the direction of the agency, the traveler will not be responsible for any costs incurred. If cancelled for the traveler's convenience, he/she may be responsible for any costs.