Purchasing

 

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Procurement Card

Overview

The Citibank VISA Purchasing Card offers the State University of New York campuses an alternative procurement method when making small dollar purchases. The program as implemented at SUNY is known as the Procurement Card. The program is intended to afford SUNY campuses the opportunity to streamline their local procedures and controls for procuring goods and services.

Proper use of the Procurement Card can reduce the time between requesting, ordering, and actual receipt of goods and services. Additionally, the Procurement Card program reduces the volume of accounts payable transactions and the associated administrative costs by eliminating supplier invoices and consolidating multiple supplier payments into one monthly voucher payment to the Office of the State Comptroller.

Operation of the SUNY program follows the basic New York State Procurement Card SUNY guidelines as established by the Office of General Services. New York State is liable for authorized charges made using the card. Procurement Cards must be used for official SUNY purchases only. Use of the card for personal items, cash advances and business travel expenses are not permitted. All shipments are to be delivered to Central Receiving.

Application for Procurement Card

Procurement cards will be issued to individuals who are given the appropriate purchasing authority. The cards are issued with the name of the cardholder and SUNY Farmingdale embossed on the card. Cardholders must sign an acknowledgement form prior to obtaining the Procurement Card. Training will be provided for all persons receiving a Procurement Card. This training will cover the use of the Procurement Card consistent with New York State policy, as well as campus purchasing practices. Training must be completed prior to issuance of the card.

If you are interested in obtaining a Procurement Card, complete the application form and forward it Purchasing for processing.

 

Other Procurment Card Forms:
Cardholder Dispute Form
Unavailable Documentation Form
New Asset Receipt Form