Policies

Mandatory Reporting and Prevention of Child Sexual Abuse | Project Sunlight

Mandatory Reporting and Prevention of Child Sexual Abuse

Any employee or student of or volunteer for Farmingdale State College who witnesses or has reasonable cause to suspect any sexual abuse of a child occurring on Farmingdale State College property or while off campus during official College business or College-sponsored events shall have an affirmative obligation to report such conduct to University Police immediately. Such report should include the names of the victim and assailant (if known), other identifying information about the victim and assailant, the location of the activity, and the nature of the activity. Upon receiving such a report, Campus Police shall promptly notify the Commissioner for University Police at SUNY System Administration who shall report such incidents to the Chancellor for periodic reporting to the Board of Trustees.

In addition, to aid in the prevention of crimes against children on property of Farmingdale State College and/or during official College business at events sponsored by the College, relevant employees should be trained on the identification of such crimes and proper notification requirements. Vendors, licensees or others who are given permission to come onto campus or to use the College's facilities for events or activities that will include participation of children shall ensure that they have in place procedures for training, implementation of applicable pre-employment screening requirements and reporting of child sexual abuse.

For purposes of this policy, the applicable definitions of child sexual abuse are those used in the NYS Penal Law in Articles 130 and 263 and Section 260.10, and "child" is defined as an individual under the age of 17. To review these definitions go to http://ypdcrime.com/penal.law/index.htm and scroll down to the Laws of NY-Penal Code.

All inquiries related to this Policy should be directed to the Internal Control Office, Horton Hall, Room 135.

Project Sunlight

New legislation, effective January 1, 2013, establishes a database called "Project Sunlight," which makes data available to the public concerning individuals and firms who appear before State entities with respect to five categories of matters: (1) procurement of State contracts (including revenue contracts), (2) rate-making, (3) regulatory matters, (4) judicial or quasi-judicial proceedings, or (5) rule-making per the State Administrative Procedures Act. Given the nature of our activities, Farmingdale State College is most likely to be impacted in the area of procurement. We are required to report appearances by individuals and firms who or that appear before decision-makers or persons who advise decision-makers.

The Purchasing Office and the Internal Control Office will share responsibility for reporting such appearances into the State database. In order to comply with this requirement, we are required to supply basic information related to the appearances. A basic form capturing the required information is attached for your use. Appearances must be reported into the state database within five (5) days of their occurrence. Therefore, we are requesting that you submit the required form to the Purchasing Department or Internal Control Office within three (3) days of their occurrence.

Report appearances that occur in-person, by telephone (optional) or by video-conference BUT not written contacts by letter, e-mail or fax.

If you initiate a contact that is purely informational (e.g. market research), reporting is not required.

If you reach out to an M/WBE firm to determine interest in or availability to provide goods or services, reporting is NOT required.

P-card purchases are not required to be reported.

Procurements less than $25,000 will not need to be reported.
Report an appearance if it is a substantive interaction, not ministerial, meant to have an impact on the decision-making process. The appearance is reported if before an individual at Farmingdale State College who has power to exercise decision-making with respect to the matter, or who advises the decision-maker.

Report appearances by individuals or firms whether they represent themselves or others.

All inquiries should be submitted to Lisa Bruns (420-2245) or Dorothy Hughes (420-2166).  For additional information on Project Sunlight please visit the SUNY Project Sunlight Compliance Webpage. 

Project Sunlight Reporting Form (.pdf)