Weather Related Procedures for Staff, Faculty and Students
During the course of the school year, there will be days when inclement weather conditions or other emergencies will necessitate the cancellation or delay of classes and/or activities by the President of the College. Because of the large number of students and staff, it is imperative that a preplanned system be established to notify all segments of the campus community when the College is canceling its classes and/or activities.
The decision to cancel classes rests with the President. When classes are canceled, all non-teaching employees must report for work or charge their time in accordance with appropriate policy.
All members of the college community should be prepared to react to severe weather situations or other emergencies while on campus. Alerts will be posted on the campus video message board (TV monitors) located throughout the campus. Class cancellations will also be posted on the campus home page, www.farmingdale.edu.
New YorkState has implemented the New York State All-Hazards Alert and Notification web-based portal,www.nyalert.gov. This website contains critical emergency-related information, public instructions, and life-safety public information. Faculty, staff and students may register with SUNY NY Alert, a multiple technology notification service that will notify them of cancellations. Enrollment in NY-alert for Farmingdale State College specific notifications is available on the University Police Website or via the Farmingdale State College OASIS page.
In addition, faculty, staff and students can also enroll to receive RAVE text alerts. Go to www.getrave.com and use your Farmingdale ID and password to enter the site and enroll.
The procedures described below will be followed when severe weather conditions or other emergencies occur:
a) There will be multiple means of notifying all members of the campus community:
1) The staff will be notified through the an announcement on the home page of the web site and the mobile site, SUNY-Alert, RAVE text messaging, the College's official social media channels on Facebook and Twitter, and on the e-signs at the Route 110 and Melville Road entrances to campus.
2) Students, faculty, and staff must take the initiative to find out the status of campus and classes for the day by accessing one of the above methods and/or by listening to one of the media stations listed below. It is the responsibility of academic departments and professors to provide specific information for students (such as the re-scheduling of exams or activities) on their departmental office voicemail messages and other communications efforts they have established for such emergencies. Students should contact the department or their professors for such specific information. Please note that even when classes are cancelled, the campus offices are routinely open and employees are expected to report to work. Employees who do not report to work must charge their accruals. Only the Governor can order a campus closed; in such a rare event, faculty and staff will be notified and employees are not to report to work.
3) Faculty and staff may also rely on any procedures established within their individual departments such as phone chains.
b) At the onset of serious inclement weather conditions, the on-duty University Police supervisor or officer-in-charge will contact the Director of Physical Plant and the Chief of University Police to notify them of campus conditions. The Director of Physical Plant will then advise the President of the situation.
c) If the President decides to cancel classes, he will make the telephone calls necessary to initiate the home telephone chain among senior staff or notify them in another fashion.
d) Under the direction of the President or his designee, University Police or the Office of Media Relations will contact the local media.
f) If employees report to work and, upon arrival at the campus are unable to gain entrance to their normal work site, they should report to the University Police building for further instructions. Employees who do not report for work will be required to charge appropriate leave credits (see above).
The procedures described below will be followed when severe weather conditions occur WITHIN the regular workday:
a) If the President decides to cancel classes during a regular workday, he will notify the Vice Presidents and University Police. The Senior Vice President and CFO will then contact the designated building coordinators (page 5) and advise them of the cancellation and of the latest significant information relative to inclement weather conditions. This information should then be relayed to all affected departments in the building. All supervisors should notify their immediate subordinates.
b) The University Police Department will make the following specific phone calls, whether or not these individuals are contacted through other channels, to apprise these offices of administrative decisions relative to the weather situation:
- Director of Physical Plant, Ext. 2017
- Office of Communications, Ext. 2500
- Health& Wellness Center, Ext. 2009 or 2014
- Director of Campus Housing, Ext. 2010 or 2191
- Chief of University Police, Ext. 2702
c) The on-duty University Police supervisor or officer-in-charge will see that his Patrol Force personnel take necessary action to ensure the safety of people and protection of property on the campus during the inclement weather situation. The Chief of University Police, Director of Communications or other authorized individual will create and activate an emergency message for dissemination through SUNY NY Alert* and RAVE,
d) The Office of Communications will call the media with the appropriate message. This is a very important portion of our notification system because the majority of students will tune in to one of these stations for cancellation announcements.
e) The Office of Communications will contact the Director of Instructional Technology Support with the appropriate message for the campus emergency notification television system.
g) The Office of Institutional Advancement will post noticves the web site and mobile siteas well as announcement on the official college social media channels; the office will post appropriate notification on the message signs at the entrances of the campus.
h) Individual departments are urged to develop their own procedures for handling weather emergencies, such as creating phone chains or having employees contact their supervisors for information. In the event of a closure, delay, or cancellation, it is the responsibility of academic departments and professors to provide specific information for students (such as the re-scheduling of exams or activities) on their departmental office voicemail messages and other communications efforts they have established for such emergencies. Students should contact the department or their professors for such specific information.
* Enrollment in NY-alert for Farmingdale State College specific notifications is available to faculty and staff from the SUNY Employee services portal (www.suny.edu) and for students utilizing the Farmingdale State College OASIS page.
Broadcast Stations Announcing Cancellation of Campus Activities
|WCBS||New York City||880|
|WINS||New York City||1010|
|NEWS 12||Woodbury||CHANNEL 12|
|WNBC 4||New York City||CHANNEL 4|
|NOTE: An attempt will be made to notify all or as many of the above stations as possible.|