Various regulatory agencies require the College to maintain a complete, accurate and up-to-date inventory of its toxic and hazardous materials. Primarily though, inventories are essential to inform individuals which chemicals they may have the potential to be exposed to, further allowing them to better understand the associated hazards and risks of these chemicals.
Each department head or designee is responsible for ensuring that a chemical inventory list of the hazardous chemicals and toxic substances used, stored or otherwise kept in each laboratory or work area under his/her purview is created and maintained.
A good way to prepare a comprehensive inventory list is to survey your work area(s) to do a physical assessment, and purchasing records also may help. The broadest possible perspective should be taken when doing the survey. Considering all substances to be potentially toxic and hazardous simplifies the approach even though it may unnecessarily include a few materials that are essentially non-hazardous.
Even though some items may not be entered into the inventory, the user is still responsible to obtain a current Safety Data Sheet (SDS) for the product. The list below provides some examples of common materials that do not need to be inventoried.
Inventories must be completed in a Microsoft Excel template available from the Environmental Health and Safety Officer, or one can be downloaded here.
Once a chemical inventory has been completed, the electronic file MUST be emailed to the Environmental Health and Safety Officer at firstname.lastname@example.org.
Each chemical inventory list must be updated at least annually, or whenever there is a substantial change (i.e. a chemical is added or removed). After each annual update, and whenever there is a change made, a revised chemical inventory MUST be emailed to the Environmental Health and Safety Officer at email@example.com and, where possible, the revised section or reason for change be highlighted, marked up, explained, etc. for ease of rectification.
Upon receipt by the Environmental Health and Safety Officer, the chemicals included on the spreadsheet will be added to the College's Chemical Inventory and Management System, MSDSonline, where all chemicals inventoried on Campus are listed (i.e. the "Master" Inventory*). In addition, MSDSonline also provides access to associated Safety Data Sheets, identifies where these chemicals are stored and communicates pertinent health and safety information (among other features) aimed at better communicating the hazards and risks associated with the chemicals used and stored on Campus. To access MSDSonline, click here.
*Please note that the "Master" Inventory for Farmingdale State College is currently being developed; however, the global database within MSDSonline is available to all employees to conduct a Safety Data Sheet search.