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Rules and Regulations

SEVIS Regulations

SEVIS—Student and Exchange Visitor Information System

International Student Status

  • Status is fulfilling all the conditions of one’s non-immigrant Visa who are given permission to enter the U.S. for a specific period of time to engage in academic activities with certain rules to follow to maintain his/her status.
  • Duration of Status

Status is different than the expiration date on Visa.

This is where to find the estimated time of the end of program of study:

F-1: I-20 (item 5)
J-1: DS-2019 (item 3) second date

  • Grace Period (after completion of studies)

F-1: 60 days
J-1: 30 days

Farmingdale State College is required by Federal law to inform SEVIS if you do not follow SEVIS rules and regulations.

Maintaining Status

It is YOUR responsibility to maintain your status.

Your F-1 or J-1 status may be revoked if you fail to maintain status.

You must check in with our office with your immigration documents within 15 days at the start of each semester. You need to provide us with a local address whether on or off-campus.

Please keep copies of your documents and the originals in a SAFE place. It is your responsibility to make sure your passport, Visa and I-20/DS-2019 are valid.

Within 2 weeks of the start of each semester, appear in person with the following immigration documents during office hours:

I-20/DS-2019/passport/Visa/I-94 (electronic)

Travel

Travel within the U.S does not require authorization from OIEP. However, you should always take your passport and I-20/DS-2019 with you.

Travel outside the U.S. requires a travel signature from the OIEP, which must be obtained at least one week in advance.

Warning: our office cannot guarantee approval and signature outside of this timeline.

Full Time Enrollment

F-1 and J-1 students are required by law to attend school full time. While 12 credits is the minimum that is considered full time, it is recommended that students register for at least 15 credits for each of the fall and spring semesters in order to finish their program of study in a timely manner.

J-1: You may not drop or withdraw from a course without signed permission from the OIEP office.

F-1 Reportable Events

The following events must be reported to and approved by the OIEP at which point a new I-20 will be issued:

  • Change of program of study
  • Program extension
  • Withdrawal from school
  • Leave of absence
  • Transfer to another school
  • Application for OPT
  • Change of address
  • Change of employment while on OPT
  • Change in education level.

J-1 Reportable Events

The following events must be approved by the OIEP prior to action:

  • Travel outside the US
  • Leave of absence
  • Withdrawal from school
  • Change of program of study
  • Change of address.

F-1 Employment

F-1 students must be authorized to work

  • On-campus
  • Off-campus
  • Curricular Practical Training (Internship)

On-campus employment rules

  • Maximum 20 hours per week while school is in session (multiple jobs combined)
  • May work full-time during vacations or breaks
  • Authorization required by Office of International Education and Programs (OIEP)

Curricular Practical Training (Internship)

  • F-1 students applying for internships are authorized under the regulations of CPT.
  • The internship must be an “integral element” of an established curriculum
  • Must be credit-bearing with approval of academic department
  • May be paid or unpaid
  • Must be approved by OIEP
  • Student must be in good academic standing
  • Student has to have completed two previous semesters in F/T enrollment at FSC
  • Limited to 20 hours per week while school is in session
  • Student must continue to carry F/T academic load at FSC

Employment Offer Letter

The organization offering the internship must provide an offer letter on company letterhead containing the following information:

  • Student’s name
  • Number of hours per week
  • Whether the internship is paid or unpaid
  • Description of duties
  • Start and End dates (must fall within academic term)
  • Physical Address of internship location
  • Statement that position is an internship
  • Name of Supervisor

J-1 Employment

J-1 students must be authorized to work

  • On-campus
  • Off-campus
  • Academic Training (Internship)

On-campus employment rules

  • Maximum 20 hours per week while school is in session (multiple jobs combined)
  • May work full-time during vacations or breaks
  • Authorization required by Office of International Education and Programs (OIEP)

 Academic Training (Internship)

  • The J-1 student is entitled to 18 months of academic training either before or after the completion of their program. But it can be no longer than 18 months combined.
  • The student must be in valid J-1 status. For our purposes, this means carrying at least 15 credits and making progress towards their degree.
  • The student must be in good academic standing.
  • The academic training must be directly related to the student’s major field of study.
  • Must have letter from the academic department approving the internship and verifying its goals and objectives as the training applies to the student’s academic experience.
  • The student must obtain written approval from the “Responsible Officer”, who must authorize academic training. (In our case at FSC, the J students are being sponsored by Nassau CC and our office will send the completed request to Nassau CC.)

Employment Offer Letter

The organization offering the internship must provide an offer letter on company letterhead containing the following information:

  • Job title
  • Brief description of goals and objectives
  • Dates and physical location of internship
  • Hours per week and salary, if applicable
  • Name and Title of supervisor

**The student cannot begin employment before written approval from the Office of International Education and Programs (OIEP)

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